<p>Finco Trust, one of Malta’s leading multi-disciplinary professional services organisations, has built a strong reputation for delivering tailored, high-quality solutions while maintaining its core values of professionalism, integrity, and a client-centred approach. Continuously adapting to meet the evolving needs of its clients and industries, the firm offers a comprehensive range of services, including company setup, redomiciliation, company secretarial services, accounting, banking, taxation, and VAT.</p>

Finco Trust Services Limited

Work permit costs

Professional training

&lt;p&gt;&lt;strong&gt;JOB SUMMARY&lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;The &lt;strong&gt;Company Secretarial Services Officer&lt;/strong&gt; will provide corporate secretarial support to client companies. Working closely with the Co-Sec Manager, the Officer will assist in delivering high-quality services while ensuring compliance with Maltese company law, MFSA regulations, and CSP standards. The role involves supporting client-facing activities, managing statutory filings and registers, coordinating meetings, and contributing to governance and compliance requirements.&lt;/p&gt;
&lt;p&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;DUTIES AND RESPONSIBILITIES include:&lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Team and Organisational Support&lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;• Provide day-to-day support to the Co-Sec Manager in the management of corporate secretarial matters.&lt;/p&gt;
&lt;p&gt;• Assist with the coordination and delivery of services across the Co-Sec team.&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Client Service &amp;amp; Relationship Management&lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;• Support clients with routine company secretarial requirements and governance advice.&lt;/p&gt;
&lt;p&gt;• Assist with the onboarding of new clients and assisting with obtaining updated KYC/AML documentation.&lt;/p&gt;
&lt;p&gt;• Build and maintaining strong client relationships while ensuring service delivery aligns with regulatory expectations.&lt;/p&gt;
&lt;p&gt;• Serve as a liaison between clients and regulators, auditors, and external stakeholders, ensuring clear communication and governance alignment.&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Company Secretarial &amp;amp; Governance&lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;• Manage and update statutory registers, including registers of members, directors, secretaries, beneficial owners, and debentures.&lt;/p&gt;
&lt;p&gt;• Draft and prepare standard governance documents, such as agendas, minutes, resolutions, and board packs.&lt;/p&gt;
&lt;p&gt;• Prepare notices, manage proxies, confirm quorum and ensure compliance with the Companies Act and Articles of Association, for upcoming Board and Shareholder meetings.&lt;/p&gt;
&lt;p&gt;• Assist with the incorporation, restructuring, striking off, or liquidation of client companies.&lt;/p&gt;
&lt;p&gt;• Certify corporate documents and resolutions as required.&lt;/p&gt;
&lt;p&gt;• Ensure accurate corporate record-keeping and securing maintenance of statutory records for client entities.&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Regulatory &amp;amp; Compliance Support&lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;• Assist in the preparation and submission of statutory filings with the Malta Business Registry (MBR) within prescribed deadlines.&lt;/p&gt;
&lt;p&gt;• Support regulatory submissions and inspections.&lt;/p&gt;
&lt;p&gt;• Support the provision of governance advice to clients.&lt;/p&gt;
&lt;p&gt;• Contribute to the identification and management of risks in company secretarial and governance matters.&lt;/p&gt;
&lt;p&gt;• Ensure confidentiality, legal accuracy, and integrity in all client interactions and documentation.&lt;/p&gt;
&lt;p&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;QUALIFICATIONS AND EXPERIENCE&lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;• A University degree or equivalent professional qualification.&lt;/p&gt;
&lt;p&gt;• Experience in a corporate secretarial or company governance role, ideally within a CSP or professional services environment.&lt;/p&gt;
&lt;p&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;SKILLS AND COMPETENCIES&lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;• Expertise in the Maltese Companies Act and contemporary corporate governance practices.&lt;/p&gt;
&lt;p&gt;• Exceptional organisational and drafting skills, with the ability to produce precise corporate documentation.&lt;/p&gt;
&lt;p&gt;• Strong command of electronic execution platforms (DocuSign/QES) considered an asset.&lt;/p&gt;
&lt;p&gt;• Highly developed communication skills.&lt;/p&gt;