<p>Finco Trust, one of Malta’s leading multi-disciplinary professional services organisations, has built a strong reputation for delivering tailored, high-quality solutions while maintaining its core values of professionalism, integrity, and a client-centred approach. Continuously adapting to meet the evolving needs of its clients and industries, the firm offers a comprehensive range of services, including company setup, redomiciliation, company secretarial services, accounting, banking, taxation, and VAT.</p>

Finco Trust Services Limited

Work permit costs

&lt;p&gt;&lt;strong&gt;Front Office Manager&lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Role Purpose&lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;The Front Office Manager leads and oversees all front-of-house operations, workplace administrative functions, and facility management services across the Group.&lt;/p&gt;
&lt;p&gt;Serving as the front office for the firm’s physical and client-facing environment, this role is responsible for establishing and maintaining high levels of hospitality standards for clients, regulators, and various stakeholders.&lt;/p&gt;
&lt;p&gt;The Front Office Manager drives operational efficiency, implements administrative workflows, manages workplace vendors, and ensures seamless administrative support across the firm.&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Key Responsibilities&lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Front-of-House Leadership &amp;amp; Client Experience&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Direct and elevate the firm’s front-of-house operations, ensuring an impeccable, high-touch experience for corporate clients, visitors, regulators, and other stakeholders.&lt;/li&gt;
&lt;li&gt;Establish standard operating procedures (SOPs) for client receptions, call management, visitor security protocols, and general stakeholder engagement.&lt;/li&gt;
&lt;li&gt;Act as the senior escalation point for external communications, managing complex inquiries, high-level meeting arrangements, and VIP guest hosting.&lt;/li&gt;
&lt;li&gt;Oversee the aesthetic and functional presentation of reception areas and client meeting facilities to reflect the firm’s brand standards.&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;strong&gt;Office Operations &amp;amp; Facilities Management&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Lead the day-to-day coordination and strategic optimization of office operations, facilities, and physical infrastructure.&lt;/li&gt;
&lt;li&gt;Manage supplier and service-provider relationships, including catering and cleaning supplier teams.&lt;/li&gt;
&lt;li&gt;Supervise workplace health and safety protocols, ensuring compliance with local statutory regulations and corporate security policies.&lt;/li&gt;
&lt;li&gt;Oversee meeting room logistics, board meeting preparation, and executive events.&lt;/li&gt;
&lt;li&gt;Drive the planning and execution of internal corporate activities, staff events, training sessions, and corporate hospitality functions.&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;strong&gt;Governance, Archiving &amp;amp; Executive Support&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Supervise document governance, retention, and archiving frameworks, ensuring all hard-copy and digital records are cataloged, securely stored, and retrievable in line with regulatory requirements.&lt;/li&gt;
&lt;li&gt;Coordinate high-level administrative support across departments, ensuring effective delegation and workflow efficiency for senior leadership and board secretarial tasks.&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;strong&gt;Experience &amp;amp; Qualification&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Proven Management Track Record: 3–5+ years of experience in Front Office Management, Facilities Oversight, or Senior Administrative Management within a corporate setting.&lt;/li&gt;
&lt;li&gt;Sector Knowledge: Experience within the Financial Services Industry would be beneficial but other experiences in the hospitality and real estate sectors would be viewed favourably.&lt;/li&gt;
&lt;li&gt;Vendor &amp;amp; Budget Oversight: Experience negotiating service contracts, managing facilities budgets, and supervising third-party contractors.&lt;/li&gt;
&lt;/ul&gt;

There Are No Job Openings at Finco Trust Services Limited At The Moment