Transport and Logistics

Shipping, Transport & Logistics

English

Malta Public Transport

Relocation support

Visa assistance

Work permit costs

&lt;p&gt;Primary Purpose:&lt;/p&gt;
&lt;p&gt;The primary purpose of this role is to act as the point of reference between the Sales Offices and Head Office, conduct checks on stock and other sales channels, including 3rd party also, as well as issuing of periodical reports as required. The Sales Coordinator should work closely with the Sales Manager in order to ensure a smooth operation at the sales outlets and maintain a respectable and good relationship with the sales agents. S/he should conduct recorded periodical checks at Sales Offices to ensure quality standards as required by Management, and ensures the sales offices are a safe and secure environment to work in.&lt;/p&gt;
&lt;p&gt;Main Duties:&lt;/p&gt;
&lt;p&gt;· Control of all travel cards and top-up voucher (if applicable) stock movements and maintain a record of any stock movement;&lt;/p&gt;
&lt;p&gt;· Provide periodical (at least monthly) reports of all stock takes across all channels and provide accurate stock levels to Finance Dept.&lt;/p&gt;
&lt;p&gt;· Ensure that all Sales Agents and third-party distributors are well stocked and replenished;&lt;/p&gt;
&lt;p&gt;· Close monitoring of individual sellers’ stock levels;&lt;/p&gt;
&lt;p&gt;· Liaising with any 3rd party for the packing of travel cards for further distribution to 3rd party sales outlets;&lt;/p&gt;
&lt;p&gt;· Monthly reporting of stock usage and distribution according to the Finance department’s requirements;&lt;/p&gt;
&lt;p&gt;· Frequent updating of procedures to ensure an efficient running of all Sales Offices and also procedures and processes related to Head Office;&lt;/p&gt;
&lt;p&gt;· Liaising with Finance department for the preparation of month end reports;&lt;/p&gt;
&lt;p&gt;· Preparing and checking employees’ timesheets including the individual calculation of commission of Sales Agents to be submitted to the Payroll department;&lt;/p&gt;
&lt;p&gt;· Coordinating the mail run between Head Office and the various Sales Offices, normally happening three times a week;&lt;/p&gt;
&lt;p&gt;· Weekly sporadic health checks at Sales Offices to monitor marketing material stock and other items to make sure a quality service is given;&lt;/p&gt;
&lt;p&gt;· Rostering of employees in the various Sales Offices and rostering extra resources on overtime basis;&lt;/p&gt;
&lt;p&gt;· Being on call on weekends to roster any additional resources to replace any employees reporting sick;&lt;/p&gt;
&lt;p&gt;· Daily reconciliation of Sales Agents sales and assisting with any queries that Sales agents or third-party distributors may have on a daily basis;&lt;/p&gt;
&lt;p&gt;· Any other duties related to the job position that may be required depending on the exigencies of the business at the time.&lt;/p&gt;
&lt;p&gt;Education / Qualifications&lt;/p&gt;
&lt;p&gt;Ordinary level of education in Mathematics&lt;br&gt;Proficiency in verbal and written communication in English, and preferably Maltese.&lt;br&gt;Proficiency in MS Excel&lt;br&gt;Experience&lt;/p&gt;
&lt;p&gt;12 months experience in sales back-office operations&lt;br&gt;Core Competences&lt;/p&gt;
&lt;p&gt;· Management&lt;/p&gt;
&lt;p&gt;N/A&lt;/p&gt;
&lt;p&gt;· Non-Management&lt;/p&gt;
&lt;p&gt;N11: Teamwork&lt;/p&gt;
&lt;p&gt;N16: Organisational Sensitivity&lt;/p&gt;
&lt;p&gt;N17: Problem Analysis&lt;/p&gt;
&lt;p&gt;· Technical&lt;/p&gt;
&lt;p&gt;T149: CRM Software Proficiency&lt;/p&gt;
&lt;p&gt;T150: Data Analysis and Reporting&lt;/p&gt;
&lt;p&gt;T151: Communication Tools and Technology&lt;/p&gt;

Maltese

Sales Coordinator

Health insurance

&lt;h3&gt;About This Job&lt;/h3&gt;
&lt;p&gt;This is a great opportunity to join a diverse and dynamic team. Malta Public Transport is now hiring an HR Coordinator to join the HR Department. Be part of this motivated team and let’s strive for excellence together.&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Main Responsibilities include but are not limited to:&lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;• Responding to internal and external HR related inquiries or requests and provide assistance.&lt;/p&gt;
&lt;p&gt;• Keep up to date with the latest HR practices.&lt;/p&gt;
&lt;p&gt;• Schedule meetings, interviews and HR events.&lt;/p&gt;
&lt;p&gt;• Maintain and update employee records (both physical files and HRIS);&lt;/p&gt;
&lt;p&gt;• Support the recruitment/onboarding process by assisting in shortlisting, issuing employment contracts, work permit documentation, communicating with internal departments and registering with relevant authorities such as Jobsplus.&lt;/p&gt;
&lt;p&gt;• Perform orientations, onboarding and update records with new hires.&lt;/p&gt;
&lt;p&gt;• Assisting with (and executing) the termination process.&lt;/p&gt;
&lt;p&gt;• Produce and submit reports on general HR activity.&lt;/p&gt;
&lt;p&gt;• Assist in ad-hoc HR projects.&lt;/p&gt;
&lt;p&gt;• Any other duties related to the job position that may be required depending on the exigencies of the business at the time.&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Requirements:&lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;• Secondary level of Education with ‘O’ level standard in main subjects, such as English and Mathematics.&lt;/p&gt;
&lt;p&gt;• Preference will be given to candidates who hold a Maltese Employment law course certificate.&lt;/p&gt;
&lt;p&gt;• Preferably holds at least one year working experience in HR or administration, ideally with a keen interest in Human Resources field.&lt;/p&gt;
&lt;p&gt;• Knowledge of using Microsoft programs such as outlook, excel, etc. and the willingness to learn the HRIS.&lt;/p&gt;
&lt;p&gt;• Demonstrates attention to detail in work, ensuring accuracy and precision in tasks.&lt;/p&gt;
&lt;p&gt;• Have strong teamwork skills&lt;/p&gt;
&lt;p&gt;• Able to show initative and drive&lt;/p&gt;
&lt;p&gt;• Good verbal and written communication skills&lt;/p&gt;
&lt;p&gt;• Ability to handle sensitive information with discretion and maintain confidentiality.&lt;/p&gt;
&lt;p&gt;• Excellent organisational skills, efficiently managing taskscand deadlines to ensure productive and timely completion ofcprojects.&lt;/p&gt;

HR Coordinator

Professional training

&lt;p&gt;Primary Purpose:&lt;/p&gt;
&lt;p&gt;The Finance Executive supports the Finance Department in managing day-to-day financial operations, routine accounting entries, reconciliations, and reporting tasks. The role requires good attention to detail, responsibility for transactional accuracy, and the ability to work independently on regular finance tasks, while escalating complex matters to senior finance staff.&lt;/p&gt;
&lt;p&gt;Main Duties:&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Manage daily accounting activities including accounts payable, accounts receivable and general ledger entries.&lt;/li&gt;
&lt;li&gt;Maintain accurate ledgers and ensure timely posting.&lt;/li&gt;
&lt;li&gt;Support compliance with departmental and company policies.&lt;/li&gt;
&lt;li&gt;Maintain and perform reconciliation schedules and ensure timely updates.&lt;/li&gt;
&lt;li&gt;Assist in month-end closing activities.&lt;/li&gt;
&lt;li&gt;Assist with simple variance analysis&lt;/li&gt;
&lt;li&gt;Assist in monitoring the company’s cash flow.·&lt;/li&gt;
&lt;li&gt;Any other duties related to the job position that may be required depending on the exigencies of the business at the time.&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;Education / Qualifications&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Currently pursuing a Bachelor’s degree in Finance.&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;Experience&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;2-5 years of relevant experience in finance or accounting.&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;Competences&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Attention to detail&lt;/li&gt;
&lt;li&gt;Able to work under pressure&lt;/li&gt;
&lt;li&gt;Dedicated and committed&lt;/li&gt;
&lt;li&gt;Computer Literate (MS Office) with excellent proficiency in Microsoft Excel&lt;/li&gt;
&lt;li&gt;Good written communication in English&lt;/li&gt;
&lt;/ul&gt;

Finance Executive

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