Others

Automotive

Mizzi Motors Ltd.

Health insurance

Employee discounts

&lt;p&gt;The Administration Officer is responsible for providing administrative and clerical support to ensure the efficient operation of the organization. The role involves coordinating office activities, maintaining records and managing correspondence.&lt;/p&gt;
&lt;p&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Duties and Responsibilities&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;To perform general administrative and secretarial duties assisting the general manager / Managing Director in the general administration and management of the company.&lt;/li&gt;
&lt;li&gt;To manage the GM office including daily calendar of events, meetings, tasks, deadlines and appointments and ensures that it is always updated.&lt;/li&gt;
&lt;li&gt;To prepare, organize, and maintain office documents, records, and filing systems.&lt;/li&gt;
&lt;li&gt;To handle incoming and outgoing correspondence, emails, and telephone calls.&lt;/li&gt;
&lt;li&gt;To keep a log of the board room and to make sure that it set up before every meeting.&lt;/li&gt;
&lt;li&gt;To supervise the Housekeeper in her work schedule.&lt;/li&gt;
&lt;li&gt;To order and manage office supplies and equipment.&lt;/li&gt;
&lt;li&gt;To coordinate travel arrangements and event logistics when required.&lt;/li&gt;
&lt;li&gt;Manage fleet renewals and oversee the administration and management of fines.&lt;/li&gt;
&lt;li&gt;To handle all documentation promptly and in a strict confidential matter.&lt;/li&gt;
&lt;li&gt;To prioritise own duties, to prepare all the necessary research and documentation in advance for any upcoming meetings or events.&lt;/li&gt;
&lt;li&gt;To make all the necessary travelling arrangements including booking of flights, accommodation and transport arrangements as instructed by her direct superiors&lt;/li&gt;
&lt;li&gt;To ensure that all monies and receipts are collected (after travelling) and to liaise with the Finance Department.&lt;/li&gt;
&lt;li&gt;To source best quotes for a variety of services including special cleaning, stationary, kitchen and other office supplies and equipment; place order (if required) when approved and maintain stock control (if required).&lt;/li&gt;
&lt;li&gt;To adhere with the Health &amp;amp; Safety procedures and to assist when necessary.&lt;/li&gt;
&lt;li&gt;To report any near misses or accidents to the Health and Safety Co-Ordinator or any other staff member in the Human Resources Department.&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Qualifications&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;‘O’ Level Standard Level of Education&lt;/li&gt;
&lt;li&gt;Minimum 2 years of proven experience in an administrative or office support role.&lt;/li&gt;
&lt;li&gt;Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).&lt;/li&gt;
&lt;li&gt;Strong organizational and time-management skills.&lt;/li&gt;
&lt;li&gt;Excellent verbal and written communication skills.&lt;/li&gt;
&lt;li&gt;Ability to multitask and prioritize work effectively.&lt;/li&gt;
&lt;li&gt;High level of professionalism, integrity, and confidentiality.&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Key Skills&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Administrative and organizational skills&lt;/li&gt;
&lt;li&gt;Communication and interpersonal skills&lt;/li&gt;
&lt;li&gt;Record keeping and document management&lt;/li&gt;
&lt;li&gt;Problem-solving abilities&lt;/li&gt;
&lt;li&gt;Attention to detail&lt;/li&gt;
&lt;li&gt;Time management&lt;/li&gt;
&lt;li&gt;Computer literacy&lt;/li&gt;
&lt;li&gt;Teamwork and customer service&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;/p&gt;
&lt;p&gt;The list of main duties and responsibilities in this accountability profile is not necessarily exhaustive nor is it necessarily in order of importance; nor is any of this accountability profile permanent and/or immutable.&lt;/p&gt;

English

Maltese

Administration Officer

&lt;p&gt;Mizzi Motors Ltd is looking to recruit a full-time PA to the Chief Operating Officer to join our team.&lt;/p&gt;
&lt;p&gt;The employee shall be responsible for assisting the Chief Operating Officer in his day-to-day duties in an efficient and reliable manner.&lt;/p&gt;
&lt;p&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Tasks:&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Assist the Chief Operating Officer in the proper performance of his duties&lt;/li&gt;
&lt;li&gt;To perform general administrative and secretarial duties including answering of calls and scheduling of meetings, typing of correspondence and filing.&lt;/li&gt;
&lt;li&gt;To keep a daily calendar of events including meetings, tasks, deadlines, and appointments and ensures that it is always updated.&lt;/li&gt;
&lt;li&gt;Responsible for the preparation of reports, including financial reports, ensuring that all figures and information are complete, accurate and correctly presented.&lt;/li&gt;
&lt;li&gt;To keep the Chief Operating Officer’s office as well as her own office organised.&lt;/li&gt;
&lt;li&gt;To keep herself updated on matters concerning the company and keeps her superior updated with any matters that may be of interest especially in relation to the company’s business.&lt;/li&gt;
&lt;li&gt;To assist her direct superior in his day-to-day duties, which may include running errands and any ad hoc tasks which may be assigned from time to time.&lt;/li&gt;
&lt;li&gt;To handle all documentation promptly and in a strict confidential matter.&lt;/li&gt;
&lt;li&gt;To prioritise own duties, to prepare all the necessary research and documentation in advance for any upcoming meetings or events.&lt;/li&gt;
&lt;li&gt;To maintain a smart and professional approach to represent the Chief Operating Officer and the company.&lt;/li&gt;
&lt;li&gt;To take any minutes as directed by the Chief Operating Officer&lt;/li&gt;
&lt;li&gt;To follow up minutes and action points with management and to report back to the Chief Operating Officer&lt;/li&gt;
&lt;li&gt;To make all the necessary travelling arrangements including booking of flights, accommodation and transport arrangements as instructed by her direct superior.&lt;/li&gt;
&lt;li&gt;To ensure that all monies and receipts are collected (after travelling) and to liaise with the Finance Department.&lt;/li&gt;
&lt;li&gt;To coordinate the monthly payroll for the executives and MIML management timesheets process in conjunction with the Human Resources Department.&lt;/li&gt;
&lt;li&gt;To source best quotes for a variety of services including special cleaning, stationary, kitchen and other office supplies and equipment; place order when approved and maintain stock control.&lt;/li&gt;
&lt;li&gt;To adhere with the Health &amp;amp; Safety procedures and to assist when necessary.&lt;/li&gt;
&lt;li&gt;To report any near misses or accidents to the Health and Safety Co-Ordinator.&lt;/li&gt;
&lt;li&gt;To report any Health and Safety Hazards to the Health and Safety Co-Ordinator.&lt;/li&gt;
&lt;li&gt;To abide with the Company Policies.&lt;/li&gt;
&lt;li&gt;To perform any other duties assigned by her direct superior from time to time.&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Qualifications:&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;An ‘A’ level qualification in Accounts&lt;/li&gt;
&lt;li&gt;At least 3 years’ experience in a similar position.&lt;/li&gt;
&lt;li&gt;Excellent Verbal and written communication Skills in Maltese, English and Italian.&lt;/li&gt;
&lt;li&gt;Previous experience in an administrative, executive assistant or similar role, within a business environment involving financial reporting or accounting-related duties is a must.&lt;/li&gt;
&lt;li&gt;Good understanding of basic accounting principles, financial terminology and financial reporting.&lt;/li&gt;
&lt;li&gt;Strong numerical and analytical skills, with a high level of accuracy and attention to detail when handling financial figures and data.&lt;/li&gt;
&lt;li&gt;Proficiency in Microsoft Office, particularly Excel, with the ability to prepare, review and reconcile financial information.&lt;/li&gt;
&lt;li&gt;Excellent organisational and time-management skills, with the ability to manage confidential information and meet deadlines.&lt;/li&gt;
&lt;li&gt;High level of discretion, professionalism and confidentiality, particularly when dealing with financial and management information.&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;strong&gt;Other:&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Must be polite, efficient, well organised and able to work on own initiative.&lt;/li&gt;
&lt;li&gt;Clean police conduct&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;strong&gt;Benefits&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Health Insurance&lt;/li&gt;
&lt;li&gt;Loyalty Card&lt;/li&gt;
&lt;li&gt;Work Life Balance&lt;/li&gt;
&lt;/ul&gt;

Italian

PA to the Chief Operating Officer

Professional training

&lt;p&gt;&lt;strong&gt;Overall Purpose&lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;The Sales Manager is responsible for the sales and promotions of the brand vehicles.&lt;/p&gt;
&lt;p&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Main Duties &amp;amp; Responsibility&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Promote and sell the brand to increase sales and brand knowledge with customers&lt;/li&gt;
&lt;li&gt;Establish and maintain an excellent relationship with customers, answer all queries related to the vehicles and attend to the customers&#039; requirements prior to and during the sale process&lt;/li&gt;
&lt;li&gt;Explain vehicle model features to customers and conduct test drives to encourage customers to purchase the vehicle&lt;/li&gt;
&lt;li&gt;Handle all documentation related to the sale of vehicles and collects cash or cheque deposits and payments from customers upon sale of vehicle&lt;/li&gt;
&lt;li&gt;Make the necessary arrangements to check and prepare the vehicle upon delivery to the customer and gives a through explanation to the customer regarding the vehicle&#039;s interior and controls&lt;/li&gt;
&lt;li&gt;Attend to customers&#039; requirements and conduct regular follow ups on their queries&lt;/li&gt;
&lt;li&gt;Follow up and handle any complaints related to the sales department and follow up with customers regarding their complains in line with the company standards&lt;/li&gt;
&lt;li&gt;Open and close the showroom and ensure that both the showroom and the vehicles are maintained in optimum condition at all times&lt;/li&gt;
&lt;li&gt;Report any cleaning or maintenance works required in the showroom to ensure that the showroom is maintained as per franchise standards&lt;/li&gt;
&lt;li&gt;Ensure strict adherence to franchise standards and keep self-updated on all vehicle model features and latest vehicle technology&lt;/li&gt;
&lt;li&gt;Attend training organised by the franchises both locally and abroad when and as required and ensure that any training or product knowledge given is passed on to the sales employees&lt;/li&gt;
&lt;li&gt;Assist in the organisation and attend to new vehicle launches, motor fairs and any promotional events that may be organised outside working hours from time to time&lt;/li&gt;
&lt;li&gt;Keep self-updated on the latest automotive market situation, competitor pricing and marketing strategies to devise a sales and marketing strategy aimed at increasing the customers brand knowledge and sale of vehicles&lt;/li&gt;
&lt;li&gt;Assist the Brand Manager and General Manager in the preparation of budgets, business and marketing plans, sales reports, ordering of vehicles on stock and any ad hoc reports required from time to time&lt;/li&gt;
&lt;li&gt;Attend meetings with franchise representatives and cooperate in the quality audits to ensure that franchise standards are strictly adhered to at all times.&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;The list of main duties and responsibilities in this accountability profile is not necessarily exhaustive nor is it necessarily in order of importance; nor is any of this accountability profile permanent and/or immutable.&lt;/p&gt;
&lt;p&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Educational and skill requirements&lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;This position calls for a mature, confident and reliable individual with an outgoing personality, a flair for sales and the ability to attract potential clients.&lt;/p&gt;
&lt;p&gt;Candidates applying for this position should ideally possess:&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Sales Management Experience&lt;/li&gt;
&lt;li&gt;Experience in sales within the automotive industry will be considered an asset&lt;/li&gt;
&lt;li&gt;Excellent verbal and written communication skills&lt;/li&gt;
&lt;li&gt;Fluency in the verbal and written Maltese and English languages&lt;/li&gt;
&lt;li&gt;Proficiency in Microsoft Office applications&lt;/li&gt;
&lt;li&gt;Diploma standard Education&lt;/li&gt;
&lt;/ul&gt;

Sales Manager

&lt;p&gt;The Accounts Clerk is responsible to perform the day to day duties related to the accounts department, mainly the reconciliations of all the bank accounts of the automotive division including clearing of any pending transactions featuring in the reconciliation and assisting the Accounts and Logistics team. &lt;/p&gt;
&lt;p&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Main Duties and Responsibilities&lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;&lt;/p&gt;
&lt;p&gt;Perform day to day duties to the Accounts Department.&lt;/p&gt;
&lt;p&gt;Post of Invoices in the sales, purchase, and nominal ledger.&lt;/p&gt;
&lt;p&gt;Process requests for payment and prepares local and foreign payments.&lt;/p&gt;
&lt;p&gt;Process and issuing invoices as directed by superiors.&lt;/p&gt;
&lt;p&gt;Perform banking, cashiering transactions and reconciliations.&lt;/p&gt;
&lt;p&gt;Post car registration payments.&lt;/p&gt;
&lt;p&gt;Assist colleagues and superiors as required to ensure that end of month deadlines are met and that payments are issued by the stipulated deadlines.&lt;/p&gt;
&lt;p&gt;Assist in the verification and reconciliation of the Goods Received Note.&lt;/p&gt;
&lt;p&gt;Support the month-end and year-end close process.&lt;/p&gt;
&lt;p&gt;Perform other administrative work, including answering of phone calls, filing and other duties that may arise.&lt;/p&gt;
&lt;p&gt;Perform any other duties which may be assigned by the Finance Manager from time to time.&lt;/p&gt;
&lt;p&gt;Strictly adhere to the Health and Safety Regulations and Company Policies.&lt;/p&gt;
&lt;p&gt;Ensure that all company Procedures are adhered to in order to carry out the credit appraisals on a day to day basis.&lt;/p&gt;
&lt;p&gt;Report any near misses or accidents to the Health and Safety Officer or any other staff member in the Human Resources Department.&amp;nbsp;&lt;/p&gt;
&lt;p&gt;Report any Health and Safety Hazards to the Health and Safety Officer.&lt;/p&gt;
&lt;p&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Skills&lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;&lt;/p&gt;
&lt;p&gt;Attention to detail.&lt;/p&gt;
&lt;p&gt;Ability to work effectively as part of a team.&lt;/p&gt;
&lt;p&gt;Good communication and interpersonal skills.&lt;/p&gt;
&lt;p&gt;Positive attitude and willingness to learn.&lt;/p&gt;
&lt;p&gt;Ability to manage time effectively and meet deadlines.&lt;/p&gt;
&lt;p&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Qualifications and Experience&lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;&lt;/p&gt;
&lt;p&gt;A-level education and/or AAT qualification in Accounts&lt;/p&gt;
&lt;p&gt;ECDL Qualification or Equivalent&lt;/p&gt;
&lt;p&gt;Previous experience in a similar position will be considered as an asset&lt;/p&gt;
&lt;p&gt;Fluent in Maltese and English&lt;/p&gt;
&lt;p&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Benefits&lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;&lt;/p&gt;
&lt;p&gt;Health Insurance&lt;/p&gt;
&lt;p&gt;Loyalty Card&lt;/p&gt;
&lt;p&gt;Work Life Balance&lt;/p&gt;
&lt;p&gt;&lt;/p&gt;

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