The Group came a long Way from humble beginning back in 1996 to a fast growing group of companies, boasting a portfolio of 10 companies and employing over 3000 employees making the group one of Malta's largest. Our Commitment towards our clients to provide exceptional standards , consistency and reliability are based on understanding their needs and tailoring our services to their specified requirements with a guiding principle of long term success rather than short term profit. The biggest Asset of Ozo Group is our multi-national employees boasting diversity and equal opportunities. The Group was and always will be in the forefront to raise employment standards and conditions, whilst also being the first local company to encourage the largest employee union to reach out to all our staff and recruit members. Our Rapid Growth and healthy market shares throughout various industries , captured the attention of several international entities and awarding bodies , which led to various prestigious recognition and awards. The recognition of The London Stock Exchange and The European Business Awards opened new opportunities including the invitation and acceptance in THE ELITE PROGRAME. A program run by The London Stock Exchange Group for Europe's most ambitious and fast growing companies. The Group will continue consolidating it's position as one of Malta's Elite , whilst also evaluating the possibility of Internationalization with several opportunities already discussed. Teamed up with a professional team , Ozo Group will always be in the forefront to raise the industry standards by being innovative and adopting to the latest international standards.

Ozo Group

Health insurance

&lt;p&gt;&lt;strong&gt;ADMINISTRATIVE ASSISTANT&lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;OZO Group is looking for an organised and proactive &lt;strong&gt;Administrative Assistant&lt;/strong&gt; to support our executive team, assist with operational coordination, and ensure the smooth running of day-to-day office activities.&lt;/p&gt;
&lt;p&gt;This role would suit someone with strong communication skills, attention to detail, and the ability to manage multiple priorities.&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Key Responsibilities&lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Executive &amp;amp; Operations Support&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Provide administrative support to the CEO, the CEO’s Personal Assistant, and Chief Officers.&lt;/li&gt;
&lt;li&gt;Assist with calendar management, meeting arrangements, and executive coordination.&lt;/li&gt;
&lt;li&gt;Prepare reports, presentations, and executive documentation, and draft professional correspondence.&lt;/li&gt;
&lt;li&gt;Support the Chief Operations Officer in tracking operational matters, monitoring key tasks, and escalating delays where necessary.&lt;/li&gt;
&lt;li&gt;Coordinate operational updates across departments and ensure timely follow-ups.&lt;/li&gt;
&lt;li&gt;Provide administrative support for operational decision-making and handle ad hoc administrative and coordination tasks.&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;strong&gt;Corporate Services Support&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Assist the CEO’s Personal Assistant with corporate services responsibilities.&lt;/li&gt;
&lt;li&gt;Maintain accurate and up-to-date company records, contracts, and official documentation.&lt;/li&gt;
&lt;li&gt;Support general office organisation and administrative efficiency.&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;strong&gt;Procurement &amp;amp; Facilities&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Coordinate facilities-related matters and liaise with service providers.&lt;/li&gt;
&lt;li&gt;Manage fuel keys and monitor usage.&lt;/li&gt;
&lt;li&gt;Maintain stationery inventory and ensure adequate stock levels.&lt;/li&gt;
&lt;li&gt;Keep accurate records of IT equipment and company devices.&lt;/li&gt;
&lt;li&gt;Source suppliers, obtain best-value quotations, raise purchase orders, and coordinate deliveries.&lt;/li&gt;
&lt;li&gt;Coordinate onboarding logistics, ensuring workspaces, IT equipment, supplies, and access are ready for new employees.&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;strong&gt;What We Look For&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Strong organisational and time-management skills, with the ability to prioritise tasks and meet deadlines.&lt;/li&gt;
&lt;li&gt;Clear and professional written and verbal communication skills.&lt;/li&gt;
&lt;li&gt;Confidence using office software to prepare documents, spreadsheets, and presentations.&lt;/li&gt;
&lt;li&gt;Excellent attention to detail and discretion when handling confidential information.&lt;/li&gt;
&lt;li&gt;A proactive, reliable approach and the ability to work independently and collaborate across departments.&lt;/li&gt;
&lt;li&gt;Previous experience in administration, office coordination, or a similar role would be an asset.&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;strong&gt;What We Offer&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;A varied role combining executive support, operational coordination, and office administration.&lt;/li&gt;
&lt;li&gt;The opportunity to work closely with senior leadership across the Group.&lt;/li&gt;
&lt;li&gt;Hands-on exposure to corporate services, procurement, facilities, and employee onboarding.&lt;/li&gt;
&lt;li&gt;Opportunities to broaden your administrative skills and contribute to the smooth running of the business.&lt;/li&gt;
&lt;/ul&gt;

English

Maltese

Administrative Assistant

Work permit costs

Professional training

&lt;p&gt;&lt;strong&gt;We’re hiring: Recruitment Coordinator&lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;We’re looking for an organised, approachable person to join our recruitment team. You’ll support candidates from their first interview through the application process and arrival, while keeping records and colleagues up to date.&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;What you’ll do&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Meet walk-in candidates and schedule and conduct online interviews.&lt;/li&gt;
&lt;li&gt;Issue job offers and collects applicant documents.&lt;/li&gt;
&lt;li&gt;Guide candidates through health screening, application, and payment steps.&lt;/li&gt;
&lt;li&gt;Coordinate work permit payments with the Accounts team.&lt;/li&gt;
&lt;li&gt;Prepare and submit work permit applications.&lt;/li&gt;
&lt;li&gt;Track approvals and arrivals, keeping recruitment records accurate.&lt;/li&gt;
&lt;li&gt;Welcome new arrivals and conduct inductions.&lt;/li&gt;
&lt;li&gt;Occasionally travel abroad to support recruitment drives.&lt;/li&gt;
&lt;li&gt;Liaise with Operations to understand and respond to recruitment requirements.&lt;/li&gt;
&lt;li&gt;Review and filter CVs to identify suitable candidates.&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;strong&gt;What we’re looking for&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Experience in recruitment, HR administration or a similar people-facing role.&lt;/li&gt;
&lt;li&gt;Strong communication, organisation and attention to detail.&lt;/li&gt;
&lt;li&gt;Confidence using technology, particularly Microsoft Office, spreadsheets and AI tools to work efficiently.&lt;/li&gt;
&lt;li&gt;The ability to manage several applications at once and handle personal information responsibly.&lt;/li&gt;
&lt;li&gt;Willingness and availability to travel occasionally for recruitment drives.&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;strong&gt;What we offer&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;A varied role with hands-on experience across recruitment and onboarding.&lt;/li&gt;
&lt;li&gt;Opportunities to develop your interviewing, candidate coordination and work permit knowledge.&lt;/li&gt;
&lt;li&gt;The opportunity to travel and take part in recruitment drives.&lt;/li&gt;
&lt;li&gt;A collaborative team where your work makes a direct difference to candidates.&lt;/li&gt;
&lt;/ul&gt;

There Are No Job Openings at Ozo Group At The Moment