About This Job
We are seeking a dedicated and professional assistant to support the director of A. Falzon Energy Projects Ltd. The ideal candidate will manage administrative tasks, coordinate schedules, handle correspondence, and accompany the Director to meetings. This role also involves assisting in the daily operations of the company.
We encourage you to apply if you are organized, proactive, and ready to contribute to a dynamic team.
Qualifications & Skills:
• Diploma in administration or related field (preferred).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong written and verbal communication in English and Maltese.
• Must be Maltese and English-speaking.
Experience:
• Prior administrative or secretarial experience.
• Familiarity with scheduling and office systems.
Key Responsibilities:
• Managing the director's schedule, appointments, and travel.
• Preparing reports, presentations, and correspondence.
• Handling confidential information with discretion.
• Liaising with clients, suppliers, and staff.
• Keep records of meeting minutes and follow-ups.
• Maintain and file important company documents.
• Monitor deadlines and ensure timely responses.
• Provide administrative support as needed.
• Coordinate communication between departments and the director.
Attributes:
• Excellent organizational and multitasking skills.
• Attention to detail and problem-solving ability.
• Professionalism, dependability, and flexibility.