Administrative Officer

AMSM is looking to recruit an Administrative Officer on a full-time basis to provide administrative support to the Corporate Services Department.

Job Description

• To provide administrative and office support, including reception cover, records management, scheduling, minute-taking and reporting.
• To manage ordering of uniforms, and safety equipment, ensuring accurate records and timely stock replenishment.
• To coordinate recurring office and departmental supply orders, verify deliveries, and process invoices.
• To support new recruits by preparing uniforms, providing access, and updating evacuation lists.
• To carry out health & safety checks, maintain injury and near-miss records, and replenish first aid cabinets.
• To maintain digital filing systems for invoices, insurances, licenses, and payments.
• To prepare and submit payment requests, timesheets, and other administrative documents.
• To assist with supplier visits, preparing welcome screen and required uniforms.

Your Profile

· Secondary level of education

· Strong organisational and multitasking skills.

· Good command of Maltese and English.

· Strong knowledge of Microsoft Office applications

· Good communication skills and a collaborative approach.

· Team player, eager to learn and with a positive ‘can do’ attitude.

· Use of own vehicle.

· Able to work in a dynamic environment.

· Previous experience in a similar role will be considered an asset.

AMSM offers some of the staff benefits on the island including an on-site childcare centre, private gym, staff carpark, health insurance and several policies and measures that safeguard the holistic well-being of our people. You will be provided with on-the-job training and attractive career prospects.

Interested candidates are encouraged to apply by no later than Friday 10th October 2025. All applications are treated with strictest confidentiality.

Don't meet every single requirement? At AMSM we are dedicated to furthering a diverse, inclusive, and authentic workplace. So, if you're excited about this role, but your past experience or qualifications don't align perfectly with the job description, we encourage you to apply anyway. It may be the case that you are still the right candidate for other roles that may arise.