Foundation for Educational Services

&lt;p&gt;Deadline for applications will be&lt;strong&gt; Monday 21st July 2025 at noon. &lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;&lt;/p&gt;
&lt;h3&gt;&lt;strong&gt;Qualifications/Experience&lt;/strong&gt;&lt;br&gt;By the closing time and date of this call for applications, applicants must be in possession of the below eligibility criteria:&lt;/h3&gt;
&lt;ol&gt;
&lt;li&gt;In possession of a recognised qualification pegged at:MQF Level 6 in Accounting or Finance or Management or any other comparable qualification plus two years relevant work experience related to finance and administration OR&lt;br&gt;MQF level 5 in Accounting or Finance or Management or any other comparable qualification plus 5 years relevant work experience related to finance and administration.&lt;/li&gt;
&lt;li&gt;Curriculum Vitae (CV) - recently updated;&lt;/li&gt;
&lt;li&gt;Employment history issued by Jobsplus as proof of experience (obtained within six months)&lt;/li&gt;
&lt;li&gt;A recent police conduct (issued within six months);&lt;/li&gt;
&lt;li&gt;Effective communication skills in both Maltese and English;&lt;/li&gt;
&lt;li&gt;ECDL Qualification;&lt;/li&gt;
&lt;li&gt;Experience and a good use of payroll software will be considered an asset&lt;br&gt;&lt;br&gt;&lt;strong&gt;Duties include the following:&lt;/strong&gt;&lt;/li&gt;
&lt;/ol&gt;
&lt;ul&gt;
&lt;li&gt;To assist the Manager Finance in all the payroll records and payroll management of the entity.&lt;/li&gt;
&lt;li&gt;Inputting of newly engaged employees following the information handed over from the HR Department on the payroll software used by the entity.&lt;/li&gt;
&lt;li&gt;To record and reconcile on a periodically basis all time sheets entered in the payroll system to supporting documents and ensuring authorisations, financial transparency and control compliance.&lt;/li&gt;
&lt;li&gt;Ensure receipt and correctness of all timesheets of employees prior to inputting of this data onto the payroll software system.&lt;/li&gt;
&lt;li&gt;To post all time sheets on the payroll system ensuring all arithmetical checks are carried out.&lt;/li&gt;
&lt;li&gt;To issue payments of salaries on a periodical basis through the Foundations banking provider.&lt;/li&gt;
&lt;li&gt;Liaising with the payroll software provider on continuous updates and enhancements of the payroll system.&lt;/li&gt;
&lt;li&gt;Dealing with queries related to payroll, sharing good knowledge of Employment Tax and Social Security rates in line with Maltese Tax Laws as updated from time to time.&lt;/li&gt;
&lt;li&gt;Responding to employee questions or concerns regarding pay, deductions, or benefits.&lt;/li&gt;
&lt;li&gt;Assist with the provision of payroll related reports and preparation of the necessary documentation for inputting on accounting software.&lt;/li&gt;
&lt;li&gt;To assist in organising, recording and updating of the employment register of active employees; full time &amp;amp;/or part time basis.&lt;/li&gt;
&lt;li&gt;To maintain payroll data bases such as pay slips and key information as required by the Manager Finance and ensure regular backups of the payroll software are being performed.&lt;/li&gt;
&lt;li&gt;To provide payroll assistance as required up on the closing off the trial balance for preparation of monthly management accounts including the year-end audit process.&lt;/li&gt;
&lt;li&gt;Liaising with auditors appointed from different entities. Proving them with information as deemed necessary.&lt;/li&gt;
&lt;li&gt;Keeping abreast of developments in the fields of accounting and payroll by participating in training opportunities.&lt;/li&gt;
&lt;li&gt;In collaboration with the HR Department, ensure that all information on termination of staff is reflected in the payroll system in a timely manner.&lt;/li&gt;
&lt;li&gt;In collaboration with the centre coordinators, ensure the timely and proper collection of periodic payroll information from all FES centres.&lt;/li&gt;
&lt;li&gt;Communicating policies and procedures related to payroll preparation with all staff members involved.&lt;/li&gt;
&lt;li&gt;Ensuring the proper execution of procedures, checks and verifications leading to each payroll completion.&lt;/li&gt;
&lt;li&gt;Any other duties according to the exigencies of the foundation as directed by the Head of Business Support and/or Chief Executive Officer.&lt;br&gt;&lt;br&gt;Deadline for applications will be&lt;strong&gt; Monday 21st July 2025 at noon.&lt;/strong&gt;&lt;/li&gt;
&lt;/ul&gt;