Heroix

&lt;p&gt;&lt;strong&gt;Executive Liaison Manager - CEO Office&lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;About Our Client&lt;/strong&gt;&lt;br&gt;
Our Client&#039;s strategy centres on developing and maintaining open spaces, such as gardens and recreational areas, with a focus on creating accessible and sustainable outdoor environments. Through strategic development, ongoing maintenance, and sustainability initiatives, they ensure these spaces remain functional and beneficial to the public.&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Role Overview&lt;/strong&gt;&lt;br&gt;
As &lt;strong&gt;Executive Liaison Manager&lt;/strong&gt;﻿, you will play a key role in managing external communications, supporting the implementation of initiatives, and ensuring efficient administrative operations within the CEO&#039;s Office. You will be the point of contact for client inquiries and assist in the development of various tasks, ensuring that the CEO&#039;s Office runs smoothly and efficiently.&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Key Responsibilities&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;&lt;strong&gt;External Communication Management&lt;/strong&gt;: Serve as the Single Point of Contact for external communications, handling client queries professionally and efficiently.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Report Preparation and Tracking&lt;/strong&gt;: Assist the Head  Business Manager to the CEO with preparing reports, tracking the progress of assignments, and maintaining a well-organised office environment.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Data Management&lt;/strong&gt;: Utilise internal IT systems to support office heads, record, and maintain accurate data, and ensure proper documentation in compliance with policies.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Document Organisation and Filing&lt;/strong&gt;: Organise, classify, and store both physical and electronic records, ensuring compliance with legal requirements and easy retrieval of documents.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Correspondence Management&lt;/strong&gt;: Manage the registration, distribution, and tracking of incoming and outgoing correspondence, ensuring timely access to essential records for internal use.&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;strong&gt;Qualifications, Skills, and Attributes&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;&lt;strong&gt;Education&lt;/strong&gt;: A diploma qualification (MQF Level 4) or higher in Business Administration or a relevant field, as recognised by the Malta Qualifications Recognition Information Centre (MQRIC).&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Experience&lt;/strong&gt;: Minimum of one year of work experience in a similar role. Candidates with five years of relevant work experience but without formal qualifications are also encouraged to apply.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Language Skills&lt;/strong&gt;: Excellent command of English is required. Knowledge of Maltese is an asset.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Communication Skills&lt;/strong&gt;: Strong written and verbal communication skills to interact effectively with internal teams and external clients.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Interpersonal Skills&lt;/strong&gt;: Excellent interpersonal skills with the ability to collaborate and build relationships across various levels of the organisation.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Technical Skills&lt;/strong&gt;: Proficiency in using office IT systems, including data management and record-keeping systems.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Organisation&lt;/strong&gt;: Exceptional organisational skills with the ability to manage multiple priorities and deadlines efficiently.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Self-Motivated&lt;/strong&gt;: A self-starter with a strong work ethic, capable of managing tasks independently and taking initiative.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Problem-Solving&lt;/strong&gt;: Strong problem-solving abilities to address challenges in a fast-paced work environment.&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;strong&gt;What&#039;s on Offer&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;&lt;strong&gt;Compensation&lt;/strong&gt;: An attractive remuneration package, including allowances, performance bonuses, and yearly salary increments.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Working Hours&lt;/strong&gt;: Monday to Friday office hours, with flexible remote/hybrid arrangements available.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Other Benefits&lt;/strong&gt;: Annual salary increments and performance bonuses tied to KPI achievements.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Career Development&lt;/strong&gt;: Opportunities for growth within a dynamic and innovative organisation.&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;strong&gt;What Heroix Offers&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;&lt;strong&gt;Confidentiality and Discretion&lt;/strong&gt;: Your job search will be handled with the utmost confidentiality and professionalism.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;CV Review&lt;/strong&gt;: Receive candid &amp;amp; constructive feedback to enhance your CV.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Interview Planning&lt;/strong&gt;: Get personalised prep sessions prior to your interviews.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Cultural Fit Assessment&lt;/strong&gt;: Understand the company culture to ensure it&#039;s the right environment for you.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Long Term&lt;/strong&gt;: Gain insights into the role and company for a long-term, stable career move.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Exclusive Opportunities&lt;/strong&gt;: Access a broader range of job opportunities.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Personalised Candidate Profile&lt;/strong&gt;: Stand out with a detailed profile highlighting your strengths and skills.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Ongoing Support and Guidance&lt;/strong&gt;: Benefit from continuous support throughout your job search process.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Networking Opportunities&lt;/strong&gt;: Leverage our extensive network of industry contacts for exclusive positions.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Time Efficiency&lt;/strong&gt;: Save time and effort with our efficient and effective recruitment strategies.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Tailored Job Matching&lt;/strong&gt;: Find the perfect fit with customised job matching based on your skills and career goals.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Feedback Loop&lt;/strong&gt;: Stay informed and engaged with regular updates and feedback on your application status.&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;em&gt;&lt;strong&gt;Heroix - Rise to New Heights&lt;/strong&gt;&lt;/em&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Follow Heroix on LinkedIn and Facebook to be the first to know about our exclusive job offers!&lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;LinkedIn: &lt;a href=&quot;https://www.linkedin.com/company/heroix-rise-to-new-heights/&quot;&gt;https://www.linkedin.com/company/heroix-rise-to-new-heights/&lt;/a&gt;&lt;br&gt;
Facebook: &lt;a href=&quot;https://www.facebook.com/Heroix.eu/&quot;&gt;https://www.facebook.com/Heroix.eu/&lt;/a&gt;&lt;/p&gt;
&lt;p&gt;DIER E.A. Licence No: 00229-2023&lt;/p&gt;