Executive/Senior Executive – Client Support Services

Ref 2026SECSS07

We are looking for a proactive and detail-oriented Executive/Senior Executive to join our Client Support Services team. The ideal candidate will bring solid experience in corporate administration, a strong understanding of Maltese regulations, and a client-focused mindset to support the smooth running of our client entities.

Duties

• Handling client communications
• Ensuring all relevant companies follow all current laws and regulations
• Constant liaising with MBR and other relevant authorities
• Handling company incorporation/redomiciliation processes, share transfers, liquidations, and other corporate actions in line with Maltese company law
• Compiling data in respect of Beneficial Owner inspections conducted by the Malta Business Registry and liaising with the authority in this regard
• Reviewing of contracts and resolutions and ancillary corporate documentation, to ensure accuracy, completeness and consistency with instructions
• Utilising template agreements for drafting of simple contracts and resolutions and ancillary corporate documentation
• Assisting with the opening of bank accounts and the preparation of online banking payments (on behalf of client entities where contractually authorised) for authorisation
• Mentor and supervise juniors within the same team
• Handling day to day corporate administration duties required for the smooth running of the client entities
• Preparing for, attending, and supporting board meetings of client entities, taking minutes and ensuring decisions are properly documented and implemented
• Maintaining company and trust records, whilst ensuring physical files and database master files are maintained in a correct manner
• Ensure that statutory deadlines are met.

Essential Primary Requirements

• A minimum of 3 years’ experience in a similar role is required
• A university degree (MQF Level 6) is preferable, although a minimum MQF Level 5 qualification may suffice.
• Knowledge of Maltese company law and regulations pertinent to corporate administration
• Experience dealing with high-profile clients, banks and MBR
• Ability to draft/review corporate documents
• Excellent command of written and spoken English
• Basic proficiency in Microsoft software

Skills

• Ability to prioritise tasks in a fast-paced environment
• Pro-active and organised with a keen eye for detail
• Good communication and interpersonal skills
• Flexible with a can-do attitude approach