Shireburn Software

&lt;h3&gt;&lt;strong&gt;Front Office Administrator&lt;/strong&gt;&lt;br&gt;&lt;strong&gt;Location:&lt;/strong&gt; On-site | &lt;strong&gt;Hours:&lt;/strong&gt; 08:00 – 17:00&amp;nbsp;&lt;/h3&gt;
&lt;p&gt;We are seeking a highly organised, professional, and approachable &lt;strong&gt;Front Office Administrator&lt;/strong&gt; to manage our front desk and provide essential administrative support. This role is instrumental in creating a positive first impression for visitors and ensuring the smooth day-to-day running of the office.&lt;/p&gt;
&lt;p&gt;The ideal candidate will be efficient, detail-oriented, and able to multitask effectively in a fast-paced environment. A strong sense of professionalism and excellent interpersonal skills are essential.&lt;/p&gt;
&lt;p&gt;&lt;/p&gt;
&lt;p&gt;The role is a full-time but temporary workers for the summer period will be considered.&lt;/p&gt;
&lt;p&gt;&lt;/p&gt;
&lt;h3&gt;&lt;strong&gt;Key Responsibilities&lt;/strong&gt;&lt;/h3&gt;
&lt;p&gt;&lt;strong&gt;Reception &amp;amp; Communication&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Greet and welcome visitors in a professional and courteous manner&lt;/li&gt;
&lt;li&gt;Answer, screen, and direct telephone calls and emails; provide basic information as required&lt;/li&gt;
&lt;li&gt;Maintain a clean, organised, and welcoming reception and training areas&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;strong&gt;Administrative Support&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Carry out general clerical duties, including filing, photocopying, scanning, and data entry&lt;/li&gt;
&lt;li&gt;Organise meeting materials and coordinate room bookings&lt;/li&gt;
&lt;li&gt;Receive and distribute post, packages, and courier deliveries&lt;/li&gt;
&lt;li&gt;Undertake office errands as needed&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;strong&gt;Finance &amp;amp; Documentation&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Prepare and issue contracts and sales invoices&lt;/li&gt;
&lt;li&gt;Assist with daily billing and update records in internal systems&lt;/li&gt;
&lt;li&gt;Record and post payments&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;strong&gt;Support Functions&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Liaise with clients and suppliers on administrative matters&lt;/li&gt;
&lt;li&gt;Provide other administrative support as required&lt;/li&gt;
&lt;/ul&gt;
&lt;h3&gt;&lt;/h3&gt;
&lt;h3&gt;&lt;strong&gt;Requirements:&lt;/strong&gt;&lt;/h3&gt;
&lt;ul&gt;
&lt;li&gt;Proven experience in a front office or administrative role&lt;/li&gt;
&lt;li&gt;Strong communication and interpersonal skills&lt;/li&gt;
&lt;li&gt;Proficient in Microsoft Office (Word, Excel, Outlook)&lt;/li&gt;
&lt;li&gt;Good organisational and multitasking abilities&lt;/li&gt;
&lt;li&gt;Ability to work independently and as part of a team&lt;/li&gt;
&lt;li&gt;Attention to detail and discretion with confidential information&lt;/li&gt;
&lt;li&gt;Excellent command of English, both verbal and written&lt;/li&gt;
&lt;/ul&gt;