AIMS International Malta


    	        	We are pleased to be assisting our client, a CSP, looking to add a Junior Executive: Payroll &amp;amp; Administration to their team on a part-time basis.&amp;nbsp;&lt;br&gt;
&lt;br&gt;
&lt;strong&gt;Responsibilities (Payroll):&lt;/strong&gt;
&lt;ul&gt;
	&lt;li&gt;Calculate and process payroll for all employees accurately and on time, ensuring compliance with company policies and Maltese employment law.
	&lt;/li&gt;&lt;li&gt;Verify and reconcile timesheets, ensuring all hours worked, overtime, leave (including sick leave), and any other applicable adjustments are accurately recorded.
	&lt;/li&gt;&lt;li&gt;Process&amp;nbsp;and track various types of leave, including paid and unpaid leave, and ensure proper documentation and payouts.
	&lt;/li&gt;&lt;li&gt;Maintain organized and up-to-date payroll records, including employee information, tax withholding forms, and other relevant documentation.
	&lt;/li&gt;&lt;li&gt;Calculate wages, deductions (such as Social Security contributions and income tax), and bonuses in&amp;nbsp;accordance with company policies and legal requirements.
	&lt;/li&gt;&lt;li&gt;Respond to employee inquiries regarding payroll, benefits, and deductions.
	&lt;/li&gt;&lt;li&gt;Keep up-to-date with relevant employment laws, tax regulations and statutory obligations to ensure payroll compliance.
	&lt;/li&gt;&lt;li&gt;Work closely with the finance team to address payroll audits and related queries.
	&lt;/li&gt;&lt;li&gt;Update the recruitment report on a monthly basis and generate reports as required.
	&lt;/li&gt;&lt;li&gt;Assist with the preparation of SSC and FSS tax filings, year-end documentation, including payroll summaries and social security contributions.
	&lt;/li&gt;&lt;li&gt;Collaborate with the HR and finance departments to ensure accurate employee data management and communicate any changes in payroll policies or procedures.
	&lt;/li&gt;&lt;li&gt;Provide guidance or training to staff and management regarding payroll procedures and statutory compliance.
	&lt;/li&gt;&lt;li&gt;Under supervision, handle payroll discrepancies or disputes and work towards resolution.
	&lt;/li&gt;&lt;li&gt;Ensure proper retention and secure storage of payroll data according to legal and company standards.
	&lt;/li&gt;&lt;li&gt;Identify and implement improvements to enhance payroll accuracy and efficiency.
	&lt;/li&gt;&lt;li&gt;Any other duty as may be necessary from time to time.
&lt;/li&gt;&lt;/ul&gt;
&lt;strong&gt;Responsibilities (Administration):&lt;/strong&gt;

&lt;ul&gt;
	&lt;li&gt;Maintain employee performance records to support performance reviews and appraisals.
	&lt;/li&gt;&lt;li&gt;Review supporting documents related to all reviews.
	&lt;/li&gt;&lt;li&gt;Coordinate and track employee training&amp;nbsp;sessions, workshops, and development programmes.
	&lt;/li&gt;&lt;li&gt;Support the HR team with administrative-related tasks.
	&lt;/li&gt;&lt;li&gt;Assist in the recruitment process, including posting job advertisements, scheduling interviews, and coordinating new hire onboarding.
	&lt;/li&gt;&lt;li&gt;Maintain and update employee records to ensure accuracy and compliance with relevant laws.
	&lt;/li&gt;&lt;li&gt;Foster a positive work culture and assist with employee engagement activities.
	&lt;/li&gt;&lt;li&gt;Any other duty as may be necessary from time to time.
&lt;/li&gt;&lt;/ul&gt;
&lt;strong&gt;Responsibilities:&lt;/strong&gt;

&lt;ul&gt;
	&lt;li&gt;A certificate/diploma (MQF Level 5) or familiarity in Employment Law and/or an HR-related qualification
	&lt;/li&gt;&lt;li&gt;2 - 3 years of proven experience in payroll processing and HR administration.
	&lt;/li&gt;&lt;li&gt;Experience with payroll software and systems, particularly Shireburn Indigo software.
	&lt;/li&gt;&lt;li&gt;Excellent verbal and written communication skills in English.
	&lt;/li&gt;&lt;li&gt;Strong attention to detail and accuracy in data entry.
	&lt;/li&gt;&lt;li&gt;Excellent organisational and time management skills.
	&lt;/li&gt;&lt;li&gt;Ability to handle confidential information with discretion.
&lt;/li&gt;&lt;/ul&gt;

    	        