Office Administrator

We are looking for an ambitious Office Administrator to provide us with general office management and secretarial work.

You will be part of a young innovative team of professionals working to maintain order and transparency for our clients’ finances.

Responsibilities:

- Greeting and servicing office visitors;

- Maintaining office phone calls and generic email correspondence in a timely and polite manner;

- Managing Office Stationery, Grocery, and similar requirements;

- Ensuring the office premises is up to standard;

- Handling of office Mail;

- Coordinating with office IT Personnel, Housekeeper, and other servicing personnel;

- Maintenance of Office Petty Cash;

- Organizing meetings and office scheduling services;

- Servicing of Personal Assistance services to company personnel;

- Processing of invoices and Reimbursements including acquiring approvals and processing payments;

- Liaise with facility management vendors, including cleaning, catering and security services including management of contracts and price negotiations;

- Assist colleagues whenever necessary on administrative duties;

- Update calendars and schedule meetings;

- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges);

- Maintenance of Company general email addresses;

- Assist in administrative spreadhseet reconciliations including Timesheets, Cost Sheets and other items.

Qualifications:

- Qualifications - Diploma or A-Level Standards of education;

- A minimum experience of 1 year in a similar role will be considered as an asset;

- Great attention to detail;

- Excellent knowledge of MS Office;

- Deadline-oriented;

- Strong written and verbal communication skills;

- Strong organizational skills.