Office Administrator

About Us:

At Scenic we are committed to maintaining financial accuracy and operational excellence and at the same time ensuring that our team has the skills and knowledge they need to succeed as they are our greatest asset.

We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will possess strong leadership skills, the ability to multitask in a fast-paced environment, and excellent communication abilities.

Key Responsibilities:

• Serve as the first point of contact by greeting visitors, answering phone calls, and responding to inquiries professionally and courteously.
• Handle incoming and outgoing mail, packages, and deliveries, sorting and distributing correspondence efficiently.
• Facilitate internal communication by coordinating the flow of information, distributing emails, and keeping employees informed of office updates.
• Maintain and update contact lists, directories, and organizational charts.
• Maintain office calendars, schedule appointments, and coordinate meetings, conferences, and travel arrangements for staff.
• Coordinate travel visit agendas for visitors, including scheduling meetings, coordinating logistics, and ensuring a seamless experience.
• Coordinate office events, including staff meetings, training sessions, and social gatherings, assisting with logistics, catering, and setup.
• Manage office supplies, equipment, and inventory levels, ensuring timely replenishment as needed.
• Maintain accurate records, filing systems, and databases, ensuring organized and easily accessible information.
• Manage the cash box and keep accurate records of office expenses.
• Assist with IT-related tasks, including workstation setup, troubleshooting basic technical issues, and coordinating with IT support providers.
• Oversee office cleanliness, organization, and appearance, by coordinating with cleaning staff as needed.
• Manage office maintenance by coordinating with service providers, overseeing maintenance agreements, and reporting necessary repairs.
• Support HR functions such as new hire onboarding, work permits, employee orientation, and maintaining employee records.
• Handle confidential and sensitive information with discretion, adhering to privacy regulations and company policies.
• Support internal departments with administrative duties when necessary.
• Contribute to a positive office culture by participating in the company’s social committee.
• Perform additional duties as required by the company.

Qualifications/Requirements:

• Proven 2 years experience in an office administration role.
• Minimum A Level standard of education.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.

What We Offer:

• Be part of a team that values collaboration, open communication, and mutual respect.
• Learn from experienced professionals through hands-on training and mentorship.
• Join a company that supports learning, skill development, and career progression to help you reach your full potential.
• Employees can enjoy a competitive salary along with benefits such as health insurance, a pension scheme, and performance-based incentives. Additionally, based on their tenure with the company, employees are eligible to enjoy complimentary cruise nights.
• Participate in regular events organized by our social committee, fostering a sense of community and fun within the workplace.
• Enjoy a dedicated monthly budget for snacks, ensuring you stay fuelled and focused throughout the day.