Heroix

&lt;p&gt;&lt;strong&gt;Office Administrator &lt;/strong&gt;&amp;nbsp;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Salary: €25,000 to €35,000 &lt;/strong&gt;&lt;/p&gt;
&lt;h4&gt;&lt;br&gt;&lt;strong&gt;About Our Client&lt;/strong&gt;&lt;br&gt;Our client is a leading energy importer and distributor, committed to supplying cleaner and greener energy solutions across Malta. They serve a wide range of customers, from households to industrial workplaces, ensuring that both small and large installation projects are completed with precision and excellence.&amp;nbsp;&lt;/h4&gt;
&lt;h4&gt;&lt;strong&gt;Role Overview&lt;/strong&gt;&lt;br&gt;The &lt;strong&gt;Office Administrator &lt;/strong&gt;will play a vital role in the Accounts Department of our client&#039;s business. This position requires attention to detail and the ability to manage tasks related to accounting and back office administration. The ideal candidate will have a good foundation in accounting principles. As the &lt;strong&gt;Office Administrator&lt;/strong&gt;, you will ensure the accurate and timely processing of financial transactions, maintaining the integrity of the company&#039;s financial records.&amp;nbsp;&lt;/h4&gt;
&lt;h4&gt;&lt;strong&gt;Key Responsibilities&lt;/strong&gt;&amp;nbsp;&amp;nbsp;&lt;/h4&gt;
&lt;ul&gt;
&lt;li&gt;&lt;strong&gt;Invoices:&lt;/strong&gt; Process and review weekly invoices.&amp;nbsp;&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Bulk Uploads:&lt;/strong&gt; Perform daily bulk uploads of financial data into the accounting system.&amp;nbsp;&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Reports:&lt;/strong&gt; Manage and compile weekly reports and invoices for specific accounts.&amp;nbsp;&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Payroll:&lt;/strong&gt; Support the payroll team every two weeks, ensuring compliance with company policies.&amp;nbsp;&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Leave/Sick Dates:&lt;/strong&gt; Update and maintain daily records of employee leave and sick dates.&amp;nbsp;&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Bank Transfers:&lt;/strong&gt; Prepare and manage daily bank transfers using Excel spreadsheets.&amp;nbsp;&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Updating of Records:&lt;/strong&gt; Ensure daily updates and maintenance of phone records.&amp;nbsp;&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Emails:&lt;/strong&gt; Manage the accounts department&#039;s email inbox, responding to queries and requests promptly.&amp;nbsp;&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Answering the Phone:&lt;/strong&gt; Provide telephone support, directing calls to the appropriate personnel or handling inquiries directly.&amp;nbsp;&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Filing:&lt;/strong&gt; Maintain an organised filing system for financial documents, ensuring all records are easily accessible and up-to-date.&amp;nbsp;&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Quotes and Invoicing:&lt;/strong&gt; Prepare and issue quotes and invoices to clients, ensuring accuracy and timely delivery.&amp;nbsp;&lt;/li&gt;
&lt;/ul&gt;
&lt;h4&gt;&lt;strong&gt;Qualifications, Skills, and Attributes&lt;/strong&gt;&amp;nbsp;&amp;nbsp;&lt;/h4&gt;
&lt;ul&gt;
&lt;li&gt;&lt;strong&gt;Experience:&lt;/strong&gt; Minimum of 1-3 years of experience in an accounts or administration role.&amp;nbsp;&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Technical Skills:&lt;/strong&gt; Good in Microsoft Excel and familiarity with accounting software.&amp;nbsp;&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Attention to Detail:&lt;/strong&gt; Good attention to detail, ensuring accuracy in financial records and transactions.&amp;nbsp;&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Communication:&lt;/strong&gt; Excellent verbal and written communication skills in English, with the ability to interact professionally with colleagues and clients. Maltese will be seen as an asset.&amp;nbsp;&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Organisation:&lt;/strong&gt; Well organised and capable of managing multiple tasks simultaneously.&amp;nbsp;&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Problem-Solving:&lt;/strong&gt; Demonstrated ability to identify and resolve issues effectively.&amp;nbsp;&lt;/li&gt;
&lt;/ul&gt;
&lt;h4&gt;&lt;strong&gt;What&#039;s on Offer&lt;/strong&gt;&amp;nbsp;&amp;nbsp;&lt;/h4&gt;
&lt;ul&gt;
&lt;li&gt;&lt;strong&gt;Compensation:&lt;/strong&gt; A competitive salary package aligned with industry standards.&amp;nbsp;&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Career Development:&lt;/strong&gt; Opportunities for growth and advancement within a leading company in the energy sector.&amp;nbsp;&lt;/li&gt;
&lt;/ul&gt;
&lt;h4&gt;&lt;strong&gt;What Heroix Offers&lt;/strong&gt;&amp;nbsp;&amp;nbsp;&lt;/h4&gt;
&lt;ul&gt;
&lt;li&gt;&lt;strong&gt;Confidentiality and Discretion:&lt;/strong&gt; Your job search will be handled with the utmost confidentiality and professionalism.&amp;nbsp;&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;CV Review:&lt;/strong&gt; Receive candid &amp;amp; constructive feedback to enhance your CV.&amp;nbsp;&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Interview Planning:&lt;/strong&gt; Get personalised prep sessions prior to your interviews.&amp;nbsp;&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Cultural Fit Assessment:&lt;/strong&gt; Understand the company culture to ensure it&#039;s the right environment for you.&amp;nbsp;&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Long Term:&lt;/strong&gt; Gain insights into the role and company for a long-term, stable career move.&amp;nbsp;&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Exclusive Opportunities:&lt;/strong&gt; Access a broader range of job opportunities.&amp;nbsp;&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Personalised Candidate Profile:&lt;/strong&gt; Stand out with a detailed profile highlighting your strengths and skills.&amp;nbsp;&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Ongoing Support and Guidance:&lt;/strong&gt; Benefit from continuous support throughout your job search process.&amp;nbsp;&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Networking Opportunities:&lt;/strong&gt; Leverage our extensive network of industry contacts for exclusive positions.&amp;nbsp;&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Time Efficiency:&lt;/strong&gt; Save time and effort with our efficient and effective recruitment strategies.&amp;nbsp;&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Tailored Job Matching:&lt;/strong&gt; Find the perfect fit with customised job matching based on your skills and career goals.&amp;nbsp;&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Feedback Loop:&lt;/strong&gt; Stay informed and engaged with regular updates and feedback on your application status.&amp;nbsp;&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;strong&gt;&lt;em&gt;Heroix - Rise to New Heights&lt;/em&gt;&lt;/strong&gt;&amp;nbsp;&lt;/p&gt;
&lt;p&gt;​​​​​​​&lt;strong&gt;Follow Heroix on LinkedIn and Facebook to be the first to know about our exclusive job offers!&lt;/strong&gt;&amp;nbsp;&lt;/p&gt;
&lt;p&gt;https://www.linkedin.com/company/heroix-rise-to-new-heights/&lt;/p&gt;
&lt;p&gt;https://www.facebook.com/Heroix.eu&lt;/p&gt;
&lt;p&gt;DIER Agency Licence No: 00412-2025&lt;/p&gt;
&lt;p&gt;&amp;nbsp;&lt;/p&gt;