Professional training

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Employee discounts

Wellness programs

Alberta Fire & Security

&lt;p&gt;The Office and Front Office Administrator is the primary point of contact for visitors and callers, ensuring a positive first impression. This role involves managing front office duties and general administrative tasks, maintaining the smooth functioning of the office, and contributing to a productive and organised work environment.&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Key Responsibilities:&lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;1. Front Office &amp;amp; General Administration:&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Greet and welcome visitors, directing them to the appropriate person or office.&lt;br&gt;Handle incoming and outgoing calls, relay messages, and provide accurate information to callers.&lt;br&gt;Manage front desk and carry out daily administrative activities. Provide timely responses to inquiries and requests.&lt;br&gt;Maintain organised office documents and files&lt;br&gt;Maintain a professional and tidy work environment throughout the office.&lt;br&gt;Process orders, manage stock levels, and support sales activities by upselling and cross-selling products.&lt;br&gt;Communicate important customer feedback and maintain a positive customer experience.&lt;br&gt;Additionally, assist with any other administrative tasks as directed by the line manager or designated person.&lt;br&gt;&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;strong&gt;2. Team Collaboration &amp;amp; Professional Development:&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Collaborate with colleagues to identify and implement efficient administrative practices.&lt;br&gt;Participate in training sessions and professional development programs as directed by the company.&lt;br&gt;&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;strong&gt;Required Qualifications &amp;amp; Experience:&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Competent in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.&lt;/li&gt;
&lt;li&gt;At least one year of experience in an administrative role.&lt;/li&gt;
&lt;li&gt;Basic knowledge of Maltese and English languages.&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;strong&gt;Required Skills &amp;amp; Attributes:&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;&lt;strong&gt;Communication:&lt;/strong&gt; Ability to communicate effectively with a diverse range of stakeholders and build positive relationships.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Customer Focus:&lt;/strong&gt; Commitment to understanding and meeting customer needs.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Attention to Detail:&lt;/strong&gt; Meticulous in maintaining accurate documents and records.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Organisational Planning &amp;amp; Time Management:&lt;/strong&gt; Capable of prioritising workloads and managing time efficiently.&lt;/li&gt;
&lt;li&gt;&lt;strong&gt;Professionalism:&lt;/strong&gt; Demonstrates a presentable and professional demeanour in all interactions, with strong ethics and integrity.&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;&lt;strong&gt;Company Culture Fit:&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Embrace and uphold the company&#039;s values, mission, policies, and procedures.&lt;/li&gt;
&lt;li&gt;Demonstrate a proactive and solution-oriented approach to challenges.&lt;/li&gt;
&lt;li&gt;Strive for continuous improvement and innovation in practice.&lt;/li&gt;
&lt;/ul&gt;