About This Job
WHAT’S THE JOB?
A growing iGaming business are in need of a Part Time Office Administrator & PA (to the Directors) to join a team of 20+ in Sliema, Malta. You will be the key point of contact for all office and facilities related tasks and also assisting the Directors with their work based needs.
If you are an energetic, ambitious and hard working individual who likes to be a key part in a fun environment this would be for you!
This position is part time (20 hours over 5 days) onsite at their offices in Sliema, Malta.
WHAT WILL YOU DO?
- Meet and greet any external clients visiting the office.
- Manage daily office operations, including maintaining supplies, equipment, and facilities.
- Organise and maintain files, records, and documentation.
- Coordinate office schedules, meetings, and events.
- Handle incoming and outgoing communications, including phone calls, emails, and correspondence.
- Assist in bookkeeping and invoicing as required.
- Provide administrative support to executives, including calendar management, travel arrangements, and expense reporting.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Conduct research and compile information for reports and presentations.
- Assist with personal tasks and errands as needed.
- Foster a positive office environment and assist with onboarding new employees.
- Support the team in special projects and initiatives.
- Ensure compliance with company policies and procedures.
- Careful handling of all deliveries and mail.
- Day to day office errands.
WHO ARE YOU?
- Native level of the Maltese language.
- Fluent in English both written and verbal.
- Proven experience as an office administrator, executive assistant, or similar role.
- Excellent organisational and time-management skills.
- Excellent communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to handle confidential information with discretion.
- Strong problem-solving skills and attention to detail.
- High level of professionalism and a positive attitude.
- Must have a valid driving license and car (fuel allowance provided for job related tasks).