AIMS International Malta


    	        	&lt;span style=&quot;font-size: 11.0pt;&quot;&gt;&lt;span style=&quot;font-family: Aptos , sans-serif;&quot;&gt;Our client, that operates within the healthcare sector, is looking to hire a &lt;strong&gt;Personal Assistant&lt;/strong&gt; to join their team. The successful candidate will form part of the administrative team and provide high-level support to the CEO.&lt;/span&gt;&lt;/span&gt;&lt;br&gt;
&lt;br&gt;
&lt;span style=&quot;font-size: 11.0pt;&quot;&gt;&lt;span style=&quot;font-family: Aptos , sans-serif;&quot;&gt;&lt;strong&gt;Responsibilities:&lt;/strong&gt;&lt;/span&gt;&lt;/span&gt;
&lt;ul&gt;
	&lt;li&gt;&lt;span style=&quot;font-family: Aptos , sans-serif;font-size: 11.0pt;&quot;&gt;Manage the CEO’s office, including diary management, correspondence, supplies, and office upkeep&lt;/span&gt;
	&lt;/li&gt;&lt;li&gt;&lt;span style=&quot;font-family: Aptos , sans-serif;font-size: 11.0pt;&quot;&gt;Provide comprehensive administrative support to the CEO and senior management team&lt;/span&gt;
	&lt;/li&gt;&lt;li&gt;&lt;span style=&quot;font-family: Aptos , sans-serif;font-size: 11.0pt;&quot;&gt;Coordinate meetings, conference calls, and travel arrangements; attend meetings and record minutes when required&lt;/span&gt;
	&lt;/li&gt;&lt;li&gt;&lt;span style=&quot;font-family: Aptos , sans-serif;font-size: 11.0pt;&quot;&gt;Serve as a liaison between the CEO and internal/external stakeholders, handling communications professionally&lt;/span&gt;
	&lt;/li&gt;&lt;li&gt;&lt;span style=&quot;font-family: Aptos , sans-serif;font-size: 11.0pt;&quot;&gt;Maintain accurate records (contracts, insurance policies, mobile service agreements) and ensure timely updates/renewals&lt;/span&gt;
	&lt;/li&gt;&lt;li&gt;&lt;span style=&quot;font-family: Aptos , sans-serif;font-size: 11.0pt;&quot;&gt;Support procurement and financial processes, including handling authorised purchases and liaising with the Finance department&lt;/span&gt;
	&lt;/li&gt;&lt;li&gt;&lt;span style=&quot;font-family: Aptos , sans-serif;font-size: 11.0pt;&quot;&gt;Oversee and coordinate the duties and leave schedules of the Estate Facilitator&lt;/span&gt;
	&lt;/li&gt;&lt;li&gt;&lt;span style=&quot;font-family: Aptos , sans-serif;font-size: 11.0pt;&quot;&gt;Manage travel logistics and visa arrangements&lt;/span&gt;
	&lt;/li&gt;&lt;li&gt;&lt;span style=&quot;font-family: Aptos , sans-serif;font-size: 11.0pt;&quot;&gt;Handle confidential documents securely and maintain organised filing systems (physical and digital)&lt;/span&gt;
	&lt;/li&gt;&lt;li&gt;&lt;span style=&quot;font-family: Aptos , sans-serif;font-size: 11.0pt;&quot;&gt;Liaise with directors, shareholders, auditors, and banks regarding signatures, documentation, and other administrative needs&lt;/span&gt;
	&lt;/li&gt;&lt;li&gt;&lt;span style=&quot;font-family: Aptos , sans-serif;font-size: 11.0pt;&quot;&gt;Assist with event planning, including the organisation of corporate gifts and donations&lt;/span&gt;
	&lt;/li&gt;&lt;li&gt;&lt;span style=&quot;font-family: Aptos , sans-serif;font-size: 11.0pt;&quot;&gt;Prepare reports, presentations, and other documents as required&lt;/span&gt;
	&lt;/li&gt;&lt;li&gt;&lt;span style=&quot;font-family: Aptos , sans-serif;font-size: 11.0pt;&quot;&gt;Perform other general PA and secretarial duties as needed&lt;/span&gt;
&lt;/li&gt;&lt;/ul&gt;
&lt;br&gt;
&lt;span style=&quot;font-size: 11.0pt;&quot;&gt;&lt;span style=&quot;font-family: Aptos , sans-serif;&quot;&gt;&lt;strong&gt;Requirements:&lt;/strong&gt;&lt;/span&gt;&lt;/span&gt;

&lt;ul&gt;
	&lt;li&gt;&lt;span style=&quot;font-family: Aptos , sans-serif;font-size: 11.0pt;&quot;&gt;Excellent verbal and written communication skills and telephone manners&lt;/span&gt;
	&lt;/li&gt;&lt;li&gt;&lt;span style=&quot;font-family: Aptos , sans-serif;font-size: 11.0pt;&quot;&gt;Advanced level of English, particularly in written business communication; fluency in Maltese is considered an asset&lt;/span&gt;
	&lt;/li&gt;&lt;li&gt;&lt;span style=&quot;font-family: Aptos , sans-serif;font-size: 11.0pt;&quot;&gt;Integrity and the ability to maintain discretion and confidentiality at all times&lt;/span&gt;
	&lt;/li&gt;&lt;li&gt;&lt;span style=&quot;font-family: Aptos , sans-serif;font-size: 11.0pt;&quot;&gt;Strong organisational and time-management skills with the flexibility to adapt to changing priorities&lt;/span&gt;
	&lt;/li&gt;&lt;li&gt;&lt;span style=&quot;font-family: Aptos , sans-serif;font-size: 11.0pt;&quot;&gt;Excellent secretarial skills with intermediate to advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook)&lt;/span&gt;
	&lt;/li&gt;&lt;li&gt;&lt;span style=&quot;font-family: Aptos , sans-serif;font-size: 11.0pt;&quot;&gt;2-3 years’ experience in a high-level PA, secretarial, or senior administrative role in a fast-paced, deadline-driven environment&lt;/span&gt;
	&lt;/li&gt;&lt;li&gt;&lt;span style=&quot;font-family: Aptos , sans-serif;font-size: 11.0pt;&quot;&gt;Proactive, meticulous, and solution-oriented with a reliable and clear-thinking approach&lt;/span&gt;
&lt;/li&gt;&lt;/ul&gt;

    	        