Manage the CEO’s office, including diary management, correspondence, supplies, and office upkeep\n\t
Provide comprehensive administrative support to the CEO and senior management team\n\t
Coordinate meetings, conference calls, and travel arrangements; attend meetings and record minutes when required\n\t
Serve as a liaison between the CEO and internal/external stakeholders, handling communications professionally\n\t
Maintain accurate records (contracts, insurance policies, mobile service agreements) and ensure timely updates/renewals\n\t
Support procurement and financial processes, including handling authorised purchases and liaising with the Finance department\n\t
Oversee and coordinate the duties and leave schedules of the Estate Facilitator\n\t
Manage travel logistics and visa arrangements\n\t
Handle confidential documents securely and maintain organised filing systems (physical and digital)\n\t
Liaise with directors, shareholders, auditors, and banks regarding signatures, documentation, and other administrative needs\n\t
Assist with event planning, including the organisation of corporate gifts and donations\n\t
Prepare reports, presentations, and other documents as required\n\t
Perform other general PA and secretarial duties as needed\n
\n \nRequirements:\n\n
\n\t
Excellent verbal and written communication skills and telephone manners\n\t
Advanced level of English, particularly in written business communication; fluency in Maltese is considered an asset\n\t
Integrity and the ability to maintain discretion and confidentiality at all times\n\t
Strong organisational and time-management skills with the flexibility to adapt to changing priorities\n\t
Excellent secretarial skills with intermediate to advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook)\n\t
2-3 years’ experience in a high-level PA, secretarial, or senior administrative role in a fast-paced, deadline-driven environment\n\t
Proactive, meticulous, and solution-oriented with a reliable and clear-thinking approach\n
\n\n \t ","identifier":{"@type":"PropertyValue","name":"AIMS International Malta","value":6050},"datePosted":"2025-06-06","validThrough":"2025-07-06","employmentType":"FULL_TIME","hiringOrganization":{"@type":"Organization","name":"AIMS International Malta","sameAs":"https://jobhound.mt/b/aims-international-malta","logo":"https://jobhound.fra1.digitaloceanspaces.com/companies/vdJGPM10VqwpqQH7nbbOIIQRIfFayYQ9fChYn8Hi.webp"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressCountry":"Malta"}},"baseSalary":{"@type":"MonetaryAmount","currency":"EUR","value":{"@type":"QuantitativeValue","minValue":"30000","maxValue":"35000","unitText":"YEAR"}}}