Foundation for Educational Services

&lt;p&gt;The Programme Coordinator is a key member of the Business Support Department, particularly taking on a number of procurement related functions. The Programme Coordinator will have the following roles and responsibilities; however other related duties may be requested to be carried out by the CEO or his/her delegate in line with the entity’s exigencies.&lt;/p&gt;
&lt;p&gt;Closing date for applications has been extended until &lt;strong&gt;Monday, 22nd September 2025 at noon.&lt;/strong&gt;&lt;br&gt;&lt;br&gt;Main tasks and responsibilities&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Duties include the following:&lt;/strong&gt;&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;Assist in the monitoring and enforcement of the public procurement procedures and ensure that all procurement documents are in line with applicable procedural, technical and legal requirements.&lt;/li&gt;
&lt;li&gt;Ensuring that procurement is kept under strict control to ascertain that budget limits are not exceeded.&lt;/li&gt;
&lt;li&gt;Drafting requirements, requesting quotations, vetting of quotations, ordering and maintaining supplies for FES Head Office and all its centres.&lt;/li&gt;
&lt;li&gt;Issuing of Purchase Orders through Shireburn system.&lt;/li&gt;
&lt;li&gt;Keep record of all contracts at FES and organise time frames for issuing of quotes or tenders to keep the smooth running of services within the entity.&lt;/li&gt;
&lt;li&gt;Overseeing the whole tendering process and liaise with the Sectoral Procurement Directorate (SPD) and / or Department of Contracts in all matters arising.&lt;/li&gt;
&lt;li&gt;Assisting the FES during the opening tender sessions, and during all the tendering process.&lt;/li&gt;
&lt;li&gt;Answer requests for clarifications requested by suppliers in case of a tender.&lt;/li&gt;
&lt;li&gt;Act as Secretary during tender evaluation committees, whenever required.&lt;/li&gt;
&lt;li&gt;Use the e-procurement system (ePPS) in an efficient and effective manner to expedite matters and achieve results.&lt;/li&gt;
&lt;li&gt;The keeping of databases updated with correct information of tenders published and throughout the whole procurement cycle.&lt;/li&gt;
&lt;li&gt;Liaising with suppliers and ensure effective delivery within FES centres.&lt;/li&gt;
&lt;li&gt;Keep abreast of developments in the procurement field.&lt;/li&gt;
&lt;li&gt;Circulate and keep proper records of Contracts Circulars and Procurement Policy Notes.&lt;/li&gt;
&lt;li&gt;Answering of Parliamentary Questions related to procurement.&lt;/li&gt;
&lt;li&gt;Coordinate the work of the Coordinator Administration where procurement-related issues are concerned.&lt;/li&gt;
&lt;/ul&gt;
&lt;p&gt;Any other duties according to the exigencies of the foundation as directed by the Manager Corporate Service and/or Head Business Support Department.&lt;/p&gt;
&lt;p&gt;Educational and skill requirements&lt;/p&gt;
&lt;p&gt;&lt;strong&gt;Qualifications/Experience&lt;/strong&gt;&lt;/p&gt;
&lt;p&gt;By the closing time and date of this call for applications, applicants must be in possession of the below eligibility criteria:&lt;/p&gt;
&lt;ul&gt;
&lt;li&gt;MQF Level 6 (at least 180 ECTS) related to Management or Public Administration/Policy or Business/Banking/Finance/Commerce/Education or a related area plus two (2) years relevant work experience in procurement or administration;&lt;/li&gt;
&lt;li&gt;An updated CV;&lt;/li&gt;
&lt;li&gt;Effective communication skills in both Maltese and English;&lt;/li&gt;
&lt;li&gt;Those with an ECDL Qualification will be given preference;&lt;/li&gt;
&lt;li&gt;A recent police conduct;&lt;/li&gt;
&lt;li&gt;Employment history issued by Jobsplus as proof of experience.&lt;/li&gt;
&lt;/ul&gt;