About Our Client \nOur Client is a long-standing enterprise that has been an integral part of the local industry, representing major international brands. They are committed to driving positive change and contributing significantly to Malta's economy. Upholding rigorous quality and environmental standards, our Client strives to be a force for good in society, promoting sustainability initiatives and actively reducing the environmental footprint. Their journey is marked by a dedication to consumer happiness, innovation, and responsible business practices.
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Role Overview \nThe Sales Coordinator will play a pivotal role in ensuring the smooth operation of the Sales Department by managing internal processes, supporting the team with essential administrative tasks, and facilitating communication across functions. While the role is primarily focused on internal coordination, occasional direct engagement with clients and business partners will also be required to uphold service standards and strengthen relationships.
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Key Responsibilities
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Department Coordination: Oversee and streamline administrative activities within the Sales Department to maintain efficient workflows and clear communication channels.
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Documentation Management: Prepare, distribute, and monitor a variety of sales-related documents such as account applications, credit requests, returns processing, and marketing materials.
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Reporting and Tracking: Maintain accurate records and trackers for key sales data including rebate reports, equipment distribution, project pipelines, and parallel trade activities.
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Meeting Support: Compile reports, presentations, and briefing packs for senior management, ensuring all materials are prepared ahead of schedule. Take accurate minutes during meetings and circulate them in a timely manner.
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Client and Event Support: Assist in coordinating participation in trade shows and events, respond to incoming sales and marketing enquiries, and provide logistical support for proposals and presentations.
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Qualifications, Skills, and Attributes
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Education: An Advanced Level of education would be considered an asset.
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Experience: Minimum of 1–3 years’ experience in an administrative or coordination role, ideally within a fast-paced, deadline-driven environment. Prior exposure to the FMCG sector will be highly regarded.
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Language Skills: Excellent command of both English and Maltese is required to succeed in this role.
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Communication Skills: Clear, confident verbal and written communication skills with a professional and approachable manner.
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Interpersonal Skills: Ability to build effective relationships across all organisational levels and interact comfortably with external partners.
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Technical Skills: Proficient in Microsoft Outlook, Excel, and Word. Familiarity with systems such as SAP, C4C, Aforza CRM, and document management tools is a strong advantage.
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Organisation: Highly organised and dependable, with proven ability to prioritise multiple tasks and adhere to deadlines.
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Self-Motivated: Positive and proactive approach, demonstrating initiative and the ability to anticipate team needs.
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Problem-Solving: Sound judgement with the capability to manage sensitive information discreetly and to resolve issues effectively.
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What's on Offer
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Compensation: A competitive salary package.
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Working Hours: Full-time, on-premises position.
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Other Benefits: Access to training and development initiatives to enhance skills and knowledge.
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Career Development: Opportunity to advance in a dynamic sales environment.
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What Heroix Offers
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Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.
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CV Review: Receive candid & constructive feedback to enhance your CV.
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Interview Planning: Get personalised prep sessions prior to your interviews.
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Cultural Fit Assessment: Understand the company culture to ensure it's the right environment for you.
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Long Term: Gain insights into the role and company for a long-term, stable career move.
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Exclusive Opportunities: Access a broader range of job opportunities.
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Personalised Candidate Profile: Stand out with a detailed profile highlighting your strengths and skills.
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Ongoing Support and Guidance: Benefit from continuous support throughout your job search process.
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Networking Opportunities: Leverage our extensive network of industry contacts for exclusive positions.
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Time Efficiency: Save time and effort with our efficient and effective recruitment strategies.
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Tailored Job Matching: Find the perfect fit with customised job matching based on your skills and career goals.
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Feedback Loop: Stay informed and engaged with regular updates and feedback on your application status.