Secretary - Board of Directors

About Our Client
Our Client is a distinguished financial institution in the Maltese market, part of an extensive multinational organisation. With a robust team of professionals, the business offers comprehensive lending and savings solutions tailored to both personal and commercial clients. Operating through a network of branches across the Maltese Islands, the company is dedicated to providing personalised and high-quality service to its diverse customer base.

Role Overview
Heroix is proud to collaborate with a leading player in the financial services sector to appoint a dedicated and detail-oriented Secretary to the Board of Directors. This pivotal role supports the Company Secretary and the Chairperson of the Board, ensuring the smooth coordination and governance of board and shareholder activities, while upholding regulatory and corporate standards.

Key Responsibilities

• Meeting Coordination: Prepare and distribute agendas, meeting packs, and minutes for Board, committee, and shareholder meetings.
• Governance Support: Maintain accurate documentation and ensure all governance processes and filings are completed in a timely and compliant manner.
• Regulatory Reporting: Draft statutory reports, regulatory filings, and company announcements in line with corporate obligations.
• Calendar Management: Oversee and update the annual calendar for Board and committee meetings, tracking actions and follow-ups.
• Communication Liaison: Serve as the primary administrative point of contact between the Board, its committees, and key stakeholders.

Qualifications, Skills, and Attributes

• Education: A qualification in a relevant field would be considered an asset.
• Experience: Previous experience in a corporate governance or board-facing role is preferred; knowledge of Market Abuse Regulations is highly regarded.
• Language Skills: Excellent command of both English and Maltese is required to succeed in this role. 
• Communication Skills: Strong written and verbal communication skills with an ability to convey complex information clearly and accurately.
• Interpersonal Skills: Professional, discreet, and collaborative in all interactions with stakeholders and Board members.
• Technical Skills: Proficient in MS Office applications, particularly Word, Excel, and Outlook.
• Organisation: Demonstrates outstanding organisational skills and attention to detail, especially under time-sensitive conditions.
• Self-Motivated: Proactive and dependable with a strong work ethic and a commitment to excellence.
• Problem-Solving: Capable of handling sensitive matters with discretion while navigating challenges with a solution-focused mindset.

What's on Offer 

• Personal Development: Ongoing personal development.
• Loan Benefits: Preferential interest rates on home loans, personal loans, and home value loans.
• Academic Support: Comprehensive support for academic advancement through fully subsidised staff study loans.
• Health Insurance: Private clinic health insurance coverage, extendable to dependants.
• Insurance Coverage: Life insurance and personal accident cover.
• Performance Reviews: Annual performance appraisals and salary reviews.
• Wellness Allowance: Receive an annual wellness allowance.
• Health Screenings: Complimentary health screenings.
• Work Flexibility: Flexible work arrangements (role permitting).
• Corporate Discounts: Various corporate discounts.
• Career Development: Excellent prospects for professional growth and training within a stable, respected institution.

What Heroix Offers

• Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.
• CV Review: Receive candid & constructive feedback to enhance your CV.
• Interview Planning: Get personalised prep sessions prior to your interviews.
• Cultural Fit Assessment: Understand the company culture to ensure it's the right environment for you.
• Long Term: Gain insights into the role and company for a long-term, stable career move.
• Exclusive Opportunities: Access a broader range of job opportunities.
• Personalised Candidate Profile: Stand out with a detailed profile highlighting your strengths and skills.
• Ongoing Support and Guidance: Benefit from continuous support throughout your job search process.
• Networking Opportunities: Leverage our extensive network of industry contacts for exclusive positions.
• Time Efficiency: Save time and effort with our efficient and effective recruitment strategies.
• Tailored Job Matching: Find the perfect fit with customised job matching based on your skills and career goals.
• Feedback Loop: Stay informed and engaged with regular updates and feedback on your application status.

Heroix - Rise to New Heights

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DIER Agency Licence No: 00412-2025