Accounts Administrator

Heroix is collaborating with an established group of companies operating across several areas of the Maltese economy. Our Client is committed to delivering dependable products and services while maintaining a business culture founded on integrity, mutual respect and forward-thinking practices.

Role Overview

The Accounts Administrator will provide day-to-day assistance to the Finance Department, helping to keep financial information complete, accurate and up to date. This position is suited to a dependable and meticulous individual who is keen to strengthen their accounting knowledge while contributing to the efficient administration of the Company’s finance activities.

Key Responsibilities

• Financial Data Administration: Enter accounting information into the relevant systems and ensure that financial records remain accurate and current.
• Payment Support: Help prepare payment documentation and assist with processing transactions within the required deadlines.
• Payables and Receivables: Support routine creditor and debtor processes, including the correct recording and monitoring of transactions.
• Supplier Account Review: Compare supplier statements against internal records, identify discrepancies and assist in resolving pending matters.
• Document Management: Maintain a clear and orderly filing system for invoices, payment records and other finance-related documentation.
• Account Reconciliations: Assist in comparing bank and ledger balances, investigate differences and prepare the necessary supporting information.
• Period-End Assistance: Provide administrative and accounting support during monthly financial closing activities.
• Audit Documentation: Gather records and supporting evidence required for internal or external audit exercises.
• General Finance Support: Undertake additional duties connected with the finance function when reasonably requested by the Company.

Qualifications, Skills and Attributes

• Education: A minimum standard equivalent to O-Level education is required.
• Experience: Previous exposure to accounting, finance administration or general office work would be advantageous, although candidates seeking to develop their career in finance may also be considered.
• Accounting Knowledge: Familiarity with fundamental bookkeeping and accounting concepts would be beneficial.
• Language Skills: Excellent command of English is required to succeed in this role. The ability to communicate in Maltese would be an asset.
• Communication Skills: Able to communicate clearly and professionally, both verbally and in writing.
• Interpersonal Skills: A cooperative team member who is willing to support colleagues while also being comfortable working independently.
• Technical Skills: Confident using Microsoft Office, particularly Excel, together with good knowledge of SAP or another comparable financial management system.
• Numerical Ability: Comfortable working with figures and capable of reviewing financial information with care and sound judgement.
• Organisation: Able to structure workloads effectively, manage competing priorities and complete assignments within the expected timeframes.
• Attention to Detail: Consistently thorough when handling financial data, with a strong focus on correctness and quality.
• Self-Motivated: Demonstrates a constructive attitude, takes responsibility for assigned work and is eager to expand their knowledge within a finance setting.
• Problem-Solving: Capable of recognising inconsistencies, examining the available information and helping to address routine accounting queries.
• Professional Conduct: Trustworthy, dependable and discreet, with the ability to protect confidential financial and business information.
• Integrity: Maintains high ethical standards and approaches all responsibilities with maturity and professionalism.

What's on Offer

• Compensation: A competitive base salary reflecting the successful candidate’s experience.
• Working Hours: A full-time position carried out on-site.
• Other Benefits: Private health insurance, a loyalty card and further employee benefits.
• Career Development: Scope to build professional capabilities and progress within a growing and diversified organisation.

What Heroix Offers

• Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.
• CV Review: Receive candid and constructive feedback to enhance your CV.
• Interview Planning: Get personalised preparation sessions prior to your interviews.
• Cultural Fit Assessment: Understand the company culture to ensure it is the right environment for you.
• Long Term: Gain insights into the role and company for a long-term, stable career move.
• Exclusive Opportunities: Access a broader range of job opportunities.
• Personalised Candidate Profile: Stand out with a detailed profile highlighting your strengths and skills.
• Ongoing Support and Guidance: Benefit from continuous support throughout your job search process.
• Networking Opportunities: Leverage our extensive network of industry contacts for exclusive positions.
• Time Efficiency: Save time and effort with our efficient and effective recruitment strategies.
• Tailored Job Matching: Find the perfect fit with customised job matching based on your skills and career goals.
• Feedback Loop: Stay informed and engaged through regular updates and feedback regarding your application status.

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Licensed and regulated by the Government of Malta under DIER Agency Licence No. 00412-2025