Accounts Executive - AI & Process Improvement

About Our Client
Our Client is a long-standing organisation operating within the hospitality supply industry, delivering a wide range of solutions and services that support hotels, restaurants, and related businesses. The Company maintains internationally recognised quality standards through certification and has developed a strong operational footprint across the Maltese Islands.

As part of its continued development, the organisation is looking to strengthen its Finance function while also exploring how Artificial Intelligence, automation, and modern digital tools can be used to improve efficiency, reporting, and internal business processes.

Role Overview
Our Client is seeking an organised, detail-oriented, and forward-thinking finance professional to support day-to-day accounting operations while also contributing to the adoption of Artificial Intelligence, automation, and digital tools within the business. The role involves maintaining accurate financial records, supporting billing and reporting activities, assisting with credit and sales administration, and working closely with internal finance personnel to ensure smooth financial operations.

Alongside the core accounting responsibilities, the successful candidate will be encouraged to identify repetitive or inefficient processes, explore practical technology-based improvements, and assist with the implementation of AI-enabled and automated workflows across the Finance function and wider organisation.

This opportunity would suit someone with a solid accounting background who is also naturally curious about technology and interested in using tools such as ChatGPT, Microsoft Copilot, advanced Excel functionality, automation platforms, and other digital solutions to improve everyday business processes.

Key Responsibilities

• Stock Management Support: Assist in monitoring and updating inventory control records to ensure accuracy and consistency across the system.
• Billing & Invoicing: Prepare and issue customer invoices, including recurring contractual charges and other agreed billing arrangements.
• Reporting & Analysis: Compile periodic sales and financial summaries for clients, including yearly commission calculations and related statements for management review.
• Receipts & Credit Support: Process incoming sales payments linked to food and beverage operations while providing administrative support to credit control activities.
• Client Credit Monitoring & Commission Calculations: Liaise with internal credit control functions regarding overdue accounts and compute periodic commission entitlements for vending-related clients.
• General Finance Administration: Support the Finance Manager with additional accounting, reporting, and administrative tasks as required to ensure the smooth running of the department.
• AI & Automation: Explore practical ways in which Artificial Intelligence, automation, and digital tools can improve accounting, reporting, administrative, and operational processes.
• Process Improvement: Identify repetitive, manual, or inefficient workflows and recommend more effective ways of completing tasks through technology, automation, or improved procedures.
• Workflow Implementation: Assist with the testing and implementation of AI-enabled workflows, automated processes, templates, and digital solutions that improve efficiency and consistency.
• AI-Assisted Working: Use approved AI tools to support activities such as data analysis, reporting, documentation, research, communication, and other appropriate business functions.
• Digital Transformation Support: Work with management and internal teams to identify areas where technology can improve productivity, accuracy, and visibility across the business.
• Internal Support: Help colleagues understand and adopt new tools and improved processes where appropriate.
• Continuous Improvement: Keep informed of relevant developments in Artificial Intelligence, automation, finance technology, and productivity tools that could add value to the organisation.

Qualifications, Skills and Attributes

• Education: A level in Accounts is required. Candidates currently in the process of obtaining ACCA or an equivalent professional accounting qualification are preferred.
• Experience: Previous experience within an accounting, finance, or similar commercial environment is required.
• Accounting Knowledge: Good practical understanding of day-to-day accounting processes, invoicing, financial administration, reporting, reconciliations, and credit-related activities.
• Artificial Intelligence: A genuine interest in Artificial Intelligence, automation, and emerging technology is important for this role.
• AI Tools: Previous experience using tools such as ChatGPT, Microsoft Copilot, Gemini, Claude, or similar platforms in a professional or practical setting would be considered an advantage.
• Automation Tools: Exposure to platforms such as Power Automate, Zapier, Make, or similar workflow automation tools would be considered an asset but is not essential.
• Technical Skills: Strong proficiency in Microsoft Excel; familiarity with accounting systems such as Sage will be considered an advantage.
• Process Improvement: Able to identify inefficient or repetitive processes and propose practical ways of improving them.
• Technology Mindset: Comfortable learning, testing, and experimenting with new software, systems, and digital tools.
• Analytical Skills: Able to review financial information, identify discrepancies, interpret data, and support practical decision-making.
• Language Skills: Excellent command of English is required to succeed in this role. The ability to communicate in Maltese would be an asset.
• Communication Skills: Able to communicate clearly with internal teams, external clients, and management in a professional manner.
• Interpersonal Skills: Works effectively as part of a team while also engaging confidently with stakeholders.
• Organisation: Capable of managing multiple priorities efficiently while ensuring accuracy in all tasks.
• Self-Motivated: Demonstrates a proactive approach, takes ownership of responsibilities, and is willing to independently explore potential improvements.
• Problem-Solving: Able to identify accounting, administrative, or operational issues and develop practical solutions.
• Curiosity: Naturally interested in learning about new technologies, systems, and ways of working.
• Initiative: Comfortable suggesting improvements and taking ownership of small process-improvement projects from initial idea through to implementation.
• Responsible Use of Technology: Understands the importance of confidentiality, data protection, accuracy, and appropriate human oversight when using AI and digital tools within a business environment.

What's on Offer

• Compensation: A competitive salary package depending on experience and expertise.
• Performance Incentives: Performance-related quarterly bonuses.
• Working Hours: Standard full-time working arrangement.
• Technology Exposure: Opportunity to play an active role in how the organisation explores, tests, and adopts Artificial Intelligence and automation within its operations.
• Professional Development: Exposure to both accounting responsibilities and emerging technologies, providing the opportunity to develop a broader commercial and technical skill set.
• Career Development: Strong prospects for progression within a growing and evolving organisation.
• Process Ownership: Opportunity to contribute ideas and take ownership of initiatives aimed at improving efficiency and internal processes.
• Training & Development: Ongoing opportunities to develop knowledge in accounting, digital tools, automation, Artificial Intelligence, and business process improvement.
• Other Benefits: Mobile phone allowance, ongoing training and development opportunities, team events, and social activities within a supportive working environment.

What Heroix Offers

• Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.
• CV Review: Receive candid & constructive feedback to enhance your CV.
• Interview Planning: Get personalised prep sessions prior to your interviews.
• Cultural Fit Assessment: Understand the company culture to ensure it's the right environment for you.
• Long Term: Gain insights into the role and company for a long-term, stable career move.
• Exclusive Opportunities: Access a broader range of job opportunities.
• Personalised Candidate Profile: Stand out with a detailed profile highlighting your strengths and skills.
• Ongoing Support and Guidance: Benefit from continuous support throughout your job search process.
• Networking Opportunities: Leverage our extensive network of industry contacts for exclusive positions.
• Time Efficiency: Save time and effort with our efficient and effective recruitment strategies.
• Tailored Job Matching: Find the perfect fit with customised job matching based on your skills and career goals.
• Feedback Loop: Stay informed and engaged with regular updates and feedback on your application status.

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