Back Office Administrator - Accounts

Back Office Administrator - Accounts

About Our Client

Our client is a leading energy importer and distributor, committed to supplying cleaner and greener energy solutions across Malta. They serve a wide range of customers, from households to industrial workplaces, ensuring that both small and large installation projects are completed with precision and excellence.

Role Overview

The Back Office Administrator will play a vital role in the Accounts Department of our client's business. This position requires attention to detail and the ability to manage tasks related to accounting and back office administration. The ideal candidate will have a good foundation in accounting principles. As the Back Office Administratork, you will ensure the accurate and timely processing of financial transactions, maintaining the integrity of the company's financial records.

Key Responsibilities

• Invoices: Process and review weekly invoices.
  
• Bulk Uploads: Perform daily bulk uploads of financial data into the accounting system.
• Reports: Manage and compile weekly reports and invoices for specific accounts.
• Payroll: Support the payroll team every two weeks, ensuring compliance with company policies.
• Leave/Sick Dates: Update and maintain daily records of employee leave and sick dates.
• Financial Statement: Assist in the preparation and review of monthly financial statements.
• Deposits Checking: Verify that daily deposits are correctly entered into the bank system.
  
• Bank Transfers (Excel): Prepare and manage daily bank transfers using Excel spreadsheets.
• Updating of Records: Ensure daily updates and maintenance of phone records.
• Emails: Manage the accounts department's email inbox, responding to queries and requests promptly.
• Answering the Phone: Provide telephone support, directing calls to the appropriate personnel or handling inquiries directly.
• Filing: Maintain an organised filing system for financial documents, ensuring all records are easily accessible and up-to-date.
• Quotes and Invoicing: Prepare and issue quotes and invoices to clients, ensuring accuracy and timely delivery.

Qualifications, Skills, and Attributes

• Experience: Minimum of 1-3 years of experience in an accounts or administration role.
• Technical Skills: Good in Microsoft Excel and familiarity with accounting software.
• Attention to Detail: Good attention to detail, ensuring accuracy in financial records and transactions.
• Communication: Excellent verbal and written communication skills in English, with the ability to interact professionally with colleagues and clients. Maltese will be seen as an asset.
• Organisation: Well organised and capable of managing multiple tasks simultaneously.
• Problem-Solving: Demonstrated ability to identify and resolve issues effectively.

What's on Offer

• Compensation: A competitive salary package aligned with industry standards.
• Career Development: Opportunities for growth and advancement within a leading company in the energy sector.
  

What Heroix Offers

• Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.
• CV Review: Receive candid & constructive feedback to enhance your CV.
• Interview Planning: Get personalised prep sessions prior to your interviews.
• Cultural Fit Assessment: Understand the company culture to ensure it's the right environment for you.
• Long Term: Gain insights into the role and company for a long-term, stable career move.
• Exclusive Opportunities: Access a broader range of job opportunities.
• Personalised Candidate Profile: Stand out with a detailed profile highlighting your strengths and skills.
• Ongoing Support and Guidance: Benefit from continuous support throughout your job search process.
• Networking Opportunities: Leverage our extensive network of industry contacts for exclusive positions.
• Time Efficiency: Save time and effort with our efficient and effective recruitment strategies.
• Tailored Job Matching: Find the perfect fit with customised job matching based on your skills and career goals.
• Feedback Loop: Stay informed and engaged with regular updates and feedback on your application status.

Heroix - Rise to New Heights

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• https://www.linkedin.com/company/heroix-rise-to-new-heights/
• https://www.facebook.com/Heroix.eu/

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