Corporate Services Executive – Legal Firm

About Our Client

Heroix is collaborating with an established legal services firm that advises a varied portfolio of clients based in Malta and overseas. Our Client combines a practical, commercially focused approach with a progressive and team-oriented workplace where professionals can expand their knowledge and develop rewarding, long-term careers.

Role Overview

The ​​​​​​​​​​​​​​Corporate Services Executive will support the administration of corporate governance, regulatory reporting and client due diligence matters. The successful candidate will prepare meeting documentation, maintain accurate statutory records, coordinate filings with the relevant authorities and communicate professionally with clients and external bodies.

Key Responsibilities

• Meeting Records: Prepare clear, accurate and comprehensive minutes for board, committee and general meetings.
• Meeting Coordination: Organise documentation for formal meetings, including notices, agendas, supporting papers and complete meeting packs.
• Corporate Records: Maintain and revise statutory registers and other corporate records, ensuring that information remains complete and current.
• Regulatory Filings: Prepare and lodge recurring statutory submissions with the Malta Business Registry and, where relevant, the Malta Financial Services Authority.
• Client and Compliance Support: Communicate with clients and regulatory authorities regarding corporate matters while gathering due diligence records and reviewing client files for Know Your Customer compliance.

Qualifications, Skills and Attributes

• Education: A relevant academic or professional qualification in law, corporate administration, compliance, business or a related discipline would be considered an advantage.
• Experience: Previous exposure to corporate administration, regulatory compliance, company secretarial work or a legal services environment would be beneficial.
• Language Skills: Fluency in English, together with outstanding written communication skills, is essential for this position. The ability to communicate in Maltese would be an asset.
• Communication Skills: Able to prepare precise professional correspondence and communicate confidently with clients, colleagues and public authorities.
• Interpersonal Skills: A courteous and cooperative professional who can establish positive working relationships with internal and external stakeholders.
• Technical Skills: Familiarity with corporate governance records, statutory reporting requirements and KYC procedures would be advantageous.
• Organisation: Capable of coordinating several assignments, maintaining orderly records and meeting regulatory deadlines with consistent accuracy.
• Self-Motivated: Takes ownership of assigned duties and works responsibly with limited supervision.
• Problem-Solving: Demonstrates sound judgement when reviewing documentation, identifying missing information and addressing administrative or compliance-related matters.

What’s on Offer

• Compensation: A competitive salary determined according to the successful candidate’s qualifications and relevant experience.
• Working Hours: Standard office hours apply, with shorter working days on certain Fridays during the summer months.
• Other Benefits: Assistance with continued professional development through further studies, specialist learning programmes and involvement in international professional associations and sector events.
• Career Development: Defined opportunities to strengthen professional expertise and progress within a growing and forward-looking Business.

What Heroix Offers

• Confidentiality and Discretion: Your job search will be managed with complete confidentiality and professionalism.
• CV Review: Receive honest and constructive guidance to strengthen your CV.
• Interview Planning: Benefit from individual preparation sessions before attending interviews.
• Cultural Fit Assessment: Gain a clearer understanding of the Company’s working environment and whether it suits you.
• Long Term: Receive meaningful insight into the position and the Business to support a stable, lasting career decision.
• Exclusive Opportunities: Explore a wider selection of career opportunities.
• Personalised Candidate Profile: Distinguish yourself through a comprehensive profile presenting your capabilities and strengths.
• Ongoing Support and Guidance: Access continued assistance throughout every stage of your job search.
• Networking Opportunities: Benefit from Heroix’s broad network of professional contacts and exclusive vacancies.
• Time Efficiency: Reduce the time and effort involved in your job search through a focused recruitment process.
• Tailored Job Matching: Discover roles aligned with your experience, abilities and professional ambitions.
• Feedback Loop: Remain updated and involved through regular communication and application feedback.

Heroix – Rise to New Heights

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