Corporate Services Senior Executive

About Our Client

Our Client provides professional advice and support across several disciplines, including legal services. The Business values dependable client service and invests in helping its people develop their expertise.

Role Overview

Heroix is collaborating with our Client in the legal and professional services sector to recruit a Corporate Services Senior Executive. Reporting to the Head of Corporate Services, the appointed individual will oversee a portfolio of corporate clients, organise governance proceedings and keep company obligations on track. The position also involves checking colleagues’ work and supporting the development of less experienced team members.

Key Responsibilities

• Portfolio Oversight: Take responsibility for the corporate affairs of an allocated client portfolio, delivering reliable administration and keeping each company’s requirements up to date.

• Client Relationships: Serve as the main contact for everyday corporate matters, responding to enquiries, explaining progress and seeing requests through to completion.

• Company Transactions: Administer company formations, reorganisations and closures, together with changes involving directors, other officers, shareholders, share transfers, new share issues and capital adjustments.

• Meeting Preparation: Arrange meetings for boards, shareholders and other client stakeholders, bringing together the relevant participants and compiling agendas, briefing materials, proposed resolutions and supporting papers.

• Meeting Records and Follow-Up: Attend governance meetings and produce minutes that faithfully capture the issues discussed, conclusions reached and responsibilities assigned. Track subsequent actions to support their completion.

• Deadline Control: Maintain oversight of filing dates and other obligations arising from legislation, regulation, contracts and internal procedures, identifying approaching commitments and outstanding items.

• Corporate Submissions: Prepare and arrange the filing of annual returns, prescribed forms, company resolutions and other routine corporate documents within the relevant timeframes.

• Governance Support: Explain standard company administration and governance procedures to clients and colleagues, referring questions requiring legal interpretation to the appropriate specialists.

• Professional Liaison: Work with legal, accounting, taxation and audit professionals, banks and other external providers to bring together the input needed for client matters.

• Risk Escalation: Recognise issues that require senior attention and refer significant, sensitive or non-standard matters to the department head or the relevant legal or compliance specialist.

• Team Guidance and Review: Check documents, filings and meeting records produced by junior colleagues, offering constructive feedback and practical coaching to strengthen their work.

Qualifications, Skills and Attributes

• Education: A university qualification in law, finance, banking, business, commerce or a comparable subject would be beneficial.

• Experience: At least four to five years of relevant professional experience, gained in corporate administration, corporate services, legal practice, financial services or a related setting.

• Portfolio Management: An established ability to handle an allocated client or company portfolio with limited supervision.

• Governance Meetings: Previous responsibility for arranging and participating in board or shareholder proceedings, supported by strong minute-writing skills.

• Language Skills: A high standard of spoken and written English is essential. Knowledge of Maltese would be an additional advantage.

• Communication Skills: The ability to explain corporate matters clearly, prepare precise written records and keep stakeholders informed throughout an assignment.

• Interpersonal Skills: A confident and professional manner when engaging with clients, company officers, shareholders, external advisers and public authorities.

• Technical Knowledge: Practical familiarity with company administration in Malta and the filing procedures of the Malta Business Registry.

• Organisation: The ability to plan workloads, balance simultaneous requests and meet deadlines across multiple companies.

• Accuracy: A careful approach to reviewing information and producing complete, dependable documentation.

• Self-Motivation: Initiative, personal accountability and a willingness to become directly involved in resolving outstanding matters.

• Problem-Solving: Sound judgement when assessing administrative challenges, identifying workable solutions and deciding when specialist input is needed.

• Team Contribution: The ability to work autonomously while sharing knowledge and supporting colleagues.

What's on Offer

• Compensation: An attractive remuneration package reflecting the responsibilities of the position.

• Working Hours: Hybrid working arrangements.

• Health Insurance: Medical insurance cover.

• Pension Plan: Access to the Company’s pension scheme.

• Continuous Training: Ongoing learning opportunities to maintain and broaden professional knowledge.

• Career Development: Scope to strengthen corporate services expertise and develop further within a multidisciplinary professional environment.

What Heroix Offers

• Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.

• CV Review: Receive candid and constructive feedback to enhance your CV.

• Interview Planning: Get personalised preparation sessions before your interviews.

• Cultural Fit Assessment: Understand the Company’s culture to assess whether it suits your working style and aspirations.

• Long Term: Gain insights into the role and the Business to support a lasting career move.

• Exclusive Opportunities: Access a broader range of job opportunities.

• Personalised Candidate Profile: Stand out with a detailed profile highlighting your strengths and skills.

• Ongoing Support and Guidance: Benefit from continuous support throughout your job search.

• Networking Opportunities: Connect with opportunities through our extensive network of industry contacts.

• Time Efficiency: Save time and effort through focused recruitment support.

• Tailored Job Matching: Explore positions suited to your experience, capabilities and career goals.

• Feedback Loop: Stay informed with regular updates and feedback on your application.

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