Executive Assistant (FP&A) - CEO Office

Executive Assistant (FP&A) - CEO Office

About Our Client

Our Client operates within the security solutions sector, offering a range of services across numerous countries, including Malta. With a large workforce, the company is renowned for its integrated security services, catering to esteemed organisations. Our Client is currently seeking a highly skilled and motivated Executive Assistant to provide top-tier support to the CEO.

Role Overview

As the Executive Assistant, you will be an indispensable part of the executive office, ensuring its smooth and efficient operation. Your role will encompass a wide array of responsibilities, from compiling and presenting critical reports to managing board meeting preparations and conducting data analysis. You will be the CEO's right hand, enabling them to focus on strategic decision-making and leadership.

Key Responsibilities

• Report Compilation: Gather, compile, and prepare detailed reports and presentations as required by the CEO, ensuring accuracy and completeness.
• Board & Meeting Preparation: Prepare and organize materials for board meetings, executive team meetings, and other high-level meetings.
• Document Management: Maintain and organize both physical and digital files, ensuring that documents are easily accessible and up-to-date.
• Special Projects: Assist with special projects as assigned by the CEO.
• Data Analysis & Presentation: Conduct data analysis and prepare data-driven reports, graphs, and presentations.
• Task Monitoring: Track and monitor key project deadlines and deliverables, ensuring timely completion.
• Confidentiality: Handle sensitive and confidential information with the utmost discretion.
• Meeting Coordination: Organize and coordinate meetings, handling all logistical aspects.
• General other: Handle other general and related tasks as required.

Qualifications, Skills and Attributes

• Experience: Minimum of 3 years of experience in an executive support role.
• Education: MQF Level 5/6 level of education in a related field.
• Organisational Skills: Exceptional organisational and time management skills.
• Communication: Strong written and verbal communication abilities.
• IT Proficiency: Advanced proficiency in Microsoft Office Suite.
• Data Analysis: Ability to perform data analysis and create reports and presentations.
• Discretion: High level of discretion and confidentiality.
• Attention to Detail: Strong attention to detail and accuracy.
• Initiative: Ability to work independently and take initiative.
• Interpersonal Skills: Excellent interpersonal skills and the ability to build relationships.

What's on Offer

• Competitive Salary: A competitive salary package commensurate with your experience and skills
• Dynamic Environment: The opportunity to work in a fast-paced and challenging environment
• Career Development: Potential for career growth and development within the company

What Heroix Offers

• Confidentiality and Discretion: Ensure your job search is handled with utmost confidentiality and professionalism.
• CV Review: Receive candid & constructive feedback to enhance your CV.
• Interview Planning: Get personalised prep session prior to your interviews.
• Cultural Fit Assessment: Understand the company culture to ensure it's the right environment for you.
• Long term: Get the details of the role and the company so that you'll be in a position to see the move as long-term, where you establish yourself for growth and stability.
• Exclusive Opportunities: Access a broader range of job opportunities.
• Personalised Candidate Profile: Stand out with a detailed profile highlighting your strengths and skills.
• Ongoing Support and Guidance: Benefit from continuous support throughout your job search process.
• Networking Opportunities: Leverage our extensive network of industry contacts for exclusive positions.
• Time Efficiency: Save time and effort with our efficient and effective recruitment strategies.
• Tailored Job Matching: Find the perfect fit with customised job matching based on your skills and career goals.
• Feedback Loop: Stay informed and engaged with regular updates and feedback on your application status.

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