Facilities, Maintenance and H&S Manager

Overall Purpose

The Facilities, Maintenance and H&S Manager is responsible for the organisation's physical infrastructure, buildings and maintenance operations, and for leading the Company's Health & Safety function. The role ensures a safe, efficient, compliant and well-maintained workplace, oversees the Facilities and Sustainability Executive and the Health & Safety Officer, and drives the organisation's sustainability, risk-management and regulatory compliance agenda.

Main Duties & Responsibility

• Oversee the organisation's physical infrastructure, buildings, plant and equipment (excluding workshop equipment) to ensure a safe, efficient, well-maintained and compliant workplace across all sites.
• Manage and supervise the Facilities and Sustainability Executive, the Health & Safety Officer and maintenance staff, allocating workload, setting priorities and reviewing performance.
• Plan, coordinate and review daily, weekly and long-term maintenance schedules, and forecast the facilities' upcoming needs and requirements.
• Source, negotiate with and manage contractors and service providers for security, maintenance, cleaning, and other facilities-related services, ensuring value for money and service quality.
• Own and manage facilities and maintenance-related budgets, monitoring spend to ensure cost effectiveness and reporting variances to senior management.
• Plan, coordinate and oversee building projects, renovations, site improvements and office moves from inception to completion.
• Ensure utilities and core building services (water, heating, electrical, etc.) are properly maintained and any faults are resolved promptly.
• Lead the development, implementation and continuous improvement of the Company's Health & Safety policies, procedures and emergency evacuation plans.
• Ensure the Company's full compliance with occupational health and safety legislation, environmental legislation and other relevant regulatory requirements.
• Oversee risk assessments, hazard identification and the implementation of control measures across all sites, reviewing and approving action plans.
• Ensure regular site inspections, safety audits and equipment testing are carried out, and that outstanding corrective actions are tracked to close-out.
• Oversee the investigation of accidents, incidents and near-misses, ensuring root causes are identified, documented and used to prevent recurrence.
• Ensure accident registers, risk assessments, inspection records and training logs are properly maintained and kept up to date.
• Organise and oversee the delivery of Health & Safety training, inductions and toolbox talks for employees and contractors.
• Drive the development and implementation of sustainability initiatives, including waste management, energy conservation and carbon footprint reduction programs.
• Collaborate with other departments to embed sustainable practices and a strong safety culture into daily operations.
• Communicate and promote facilities, safety and sustainability goals to staff and stakeholders, and report progress to senior management.
• Stay informed of emerging trends, technologies and best practices in facilities management, health & safety and sustainability, recommending improvements where relevant.
• The list of duties and responsibilities in this job description is not necessarily exhaustive nor is it necessarily in order of importance: nor is any of this job description permanent and immutable. Also, additional duties may be assigned by your superior from time to time.

Qualifications

• ‘A’ Level Standard Level of Education
• Minimum three years of proven experience in a similar managerial role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize work effectively.
• High level of professionalism, integrity, and confidentiality.

Required Skills

• Administrative and organizational skills
• Communication and interpersonal skills
• Has a can-do attitude coupled with the ability to multi-task and to work in a fast-paced environment
• Problem-solving abilities
• Attention to detail
• Time management
• Computer literacy
• Teamwork