Finance & Procurement Executive

Join us in driving Excellence, empowering People, and enhancing Communication to create a thriving and impactful workplace.

About the Role

As a Finance & Procurement Executive, you shall be responsible for a range of finance administration tasks, making sure all data is collected and recorded in a timely manner. This includes managing the purchasing software, procurement, and internal control.

What you'll be doing

• Maintain existing supplier relationships and actively seek to develop new relationships to support the organisation’s needs.
• Maintain good communication with all suppliers throughout the negotiation process and provide feedback when required.
• Perform cost and scenario analysis together with benchmarking exercises as necessary.
• Assist management in identifying cost saving and optimisation opportunities.
• Manage the administration of the purchasing software and oversee the smooth and correct use of the system.
• Check that all purchase orders and accounting transactions submitted are fair and ethical.
• Ensure all necessary documentation obtained is correct and maintained for every purchase.
• Maintain and record all quotes and communications undertaken leading to the supplier of choice for audit purposes.
• Prepare internal and external reports as may be required from time to time.
• Support the development and implementation of purchasing and contract management instructions, policies and procedures and ensuring all purchases are approved within mandated guidelines.
• Identify and report any misuse and mishandling of internal resources.
• Ensures that all data is recorded by the end of the month for the preparation of management accounts.
• Petty cash handling.
• Being a point of contact for other departments on financial and accounting matters, and respond to general Finance enquiries, verbal or written in a timely manner.
• Responsible for recording daily financial transactions, reconciling suppliers' accounts, processing invoices, and ensuring financial accuracy and compliance.
• Identify and resolve invoicing issues, accounting discrepancies, and other financial related issues.
• Supporting the Finance team with any projects and tasks as required, this includes assisting the finance department in yearly audits.
• Draft relevant policies and procedures and ensure they are kept up to date as might be required from time to time.
• Ensure strict adherence to Finance department policies and procedures, notifying relevant departments as needed.
• Ensure that any policy and process changes are communicated and implemented effectively.

What we’re looking for

A professional team-player focused on fostering strong relationships with suppliers and capable of taking proactive initiatives to address and enhance the department's requirements.

Qualifications and Experience

• Undergraduate diploma in Accountancy & Finance or equivalent MQF Level 5 qualification.
• A minimum of one (1) year experience in a relevant field.
• Experienced in using accounting systems, MS applications.
• High proficiency in English language (C1 Level) is a requirement.

Why join our team?

At Inspire, we believe that people are at the heart of everything we do. As part of our team, you’ll have the opportunity to make a meaningful impact, drive positive change, and be part of a culture that values innovation, collaboration, and well-being.

What we offer you

At Inspire, we prioritize the mental health and wellbeing of our employees. In addition to a competitive salary, commensurate to experience, we offer the below:

• Ten additional days of recess leave.
• Health Insurance coverage.
• Mental Wellbeing Programme.
• Study leave and additional special leave days.
• Cloudigo Premium.
• Scholarship Programme.
• Inspire pool membership.

Ready to make a difference? Apply today and be part of a workplace where people and purpose unite to transform lives together!