About This Job
We are seeking a professional Front Office Administrator to join our client's team. The role involves answering and directing phone calls, managing bookings and schedules, and providing general administrative support to ensure smooth office operations.
Key Responsibilities:
- Answer and manage incoming phone calls promptly and professionally
- Assist with client bookings, scheduling, and calendar management
- Respond to emails and handle general inquiries in a timely manner
- Maintain accurate booking records and client information
- Support staff with administrative duties such as filing and data entry
- Coordinate with other departments to ensure smooth office operations
Requirements:
- Must be fluent in Maltese & English (both written and spoken)
- Previous experience in a receptionist, front office, or administrative role preferred
- Strong communication and interpersonal skills
- Excellent organisational and multitasking abilities
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and booking systems
- Professional, friendly, and customer-service oriented
- Able to work full-time, Monday to Friday, 7:00 – 15:30
- Flexibility with hours will be considered if required