Front Office Administrator

Front Office Administrator
Location: On-site | Hours: 08:00 – 17:00 

We are seeking a highly organised, professional, and approachable Front Office Administrator to manage our front desk and provide essential administrative support. This role is instrumental in creating a positive first impression for visitors and ensuring the smooth day-to-day running of the office.

The ideal candidate will be efficient, detail-oriented, and able to multitask effectively in a fast-paced environment. A strong sense of professionalism and excellent interpersonal skills are essential.

The role is a full-time but temporary workers for the summer period will be considered.

Key Responsibilities

Reception & Communication

• Greet and welcome visitors in a professional and courteous manner
• Answer, screen, and direct telephone calls and emails; provide basic information as required
• Maintain a clean, organised, and welcoming reception and training areas

Administrative Support

• Carry out general clerical duties, including filing, photocopying, scanning, and data entry
• Organise meeting materials and coordinate room bookings
• Receive and distribute post, packages, and courier deliveries
• Undertake office errands as needed

Finance & Documentation

• Prepare and issue contracts and sales invoices
• Assist with daily billing and update records in internal systems
• Record and post payments

Support Functions

• Liaise with clients and suppliers on administrative matters
• Provide other administrative support as required

Requirements:

• Proven experience in a front office or administrative role
• Strong communication and interpersonal skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good organisational and multitasking abilities
• Ability to work independently and as part of a team
• Attention to detail and discretion with confidential information
• Excellent command of English, both verbal and written