FRONT OFFICE ADMINISTRATOR & PA

DUTIES

• Front office duties: Such as welcoming and assisting clients, receive and sort post, answering and forwarding calls, taking and delivering messages.
• Log, scan and electronically store all incoming and outgoing post.
• Keep the Boardroom and Meeting Rooms in good order.
• To assist Directors of Sovereign Trust (Malta) Limited with any particulars, including printing of documents, booking hotels, flights, taxis etc.
• Assisting the Client Relationship team with the preparation of documents.
• Filling documents and work on implementing and keep updated the new filling system.
• Archiving of documents advised by the Client Relationship team and Directors, keep the log updated for reference.
• Assist with the organisation of the annual Sovereign Art Foundation’s Student Art Prize.
• Other tasks as may be requested by the Directors from time to time

Applicants should ideally possess:

• Previous experience in a similar position will be considered an asset but not essential
• Excellent communications skills in English, both written and verbal.
• To be organised and have a meticulous approach to work together with the ability to work within tight deadlines.
• Strong team player skills and the ability to work harmoniously with a diverse workforce.
• Good working knowledge of Office programs/tools