Human Resources Clerk

About Our Client

Our Client is an established organisation with interests spanning the construction sector and other areas of business. Its continued development is guided by a strong commitment to high standards, ethical conduct, mutual respect and forward thinking.

Role Overview

Heroix is collaborating with our Client to recruit a Human Resources Clerk. This position will assist the Human Resources Manager with the coordination of personnel records, recruitment activities, employee administration, immigration processes and various internal initiatives.

The role would suit a dependable and methodical individual who enjoys administrative work, handles sensitive information responsibly and is keen to develop broader knowledge across different areas of human resources.

Key Responsibilities

• HR Administration: Assist the Human Resources Manager with the daily coordination of departmental tasks and provide practical support across ongoing HR activities.
• Personnel Records: Keep electronic and paper-based employee files complete, orderly and current, ensuring that information can be accessed efficiently when required.
• Deadline Monitoring: Update internal schedules and follow important dates relating to employment agreements, probation reviews, permits, learning activities and personnel-related requirements.
• Recruitment Assistance: Help manage vacancies by reviewing applications, contacting applicants, arranging meetings and keeping clear records throughout each stage of the hiring process.
• Employee Onboarding: Support incoming employees by preparing the necessary paperwork, gathering required information and coordinating arrangements before their first day.
• Work Permits: Assist with employment permit submissions and extensions through the relevant online systems, compiling supporting documents and checking the progress of outstanding cases.
• Employee Enquiries: Record questions or requests raised by staff members and refer them clearly to the Human Resources Manager for advice and further action.
• HR Programmes: Help organise appraisal exercises, staff learning activities and other internal people-related procedures.
• Employee Engagement: Contribute to staff initiatives, corporate gatherings, recognition programmes and activities intended to strengthen teamwork.
• Health and Safety Support: Assist with the preparation, organisation and recording of workplace health and safety information and reports.
• Additional Projects: Undertake further administrative assignments and contribute to departmental projects according to the changing needs of the Business.

Qualifications, Skills and Attributes

• Education: Relevant studies or training in human resources, business support or office administration would be advantageous.
• Experience: Previous exposure to human resources, recruitment, office administration or a comparable support position would be beneficial but is not essential.
• Language Skills: Excellent command of written and spoken English is required to succeed in this role. The ability to communicate in Maltese would be an asset.
• Communication Skills: Clear and professional verbal and written communication, with the ability to pass information accurately between employees, applicants and management.
• Interpersonal Skills: A courteous, helpful and tactful approach when interacting with colleagues and candidates, together with the ability to work effectively within a team.
• Technical Skills: Confidence using Microsoft Word, Excel and Outlook for correspondence, record-keeping and routine administrative work.
• Organisation: A structured approach to managing files, competing tasks and time-sensitive requirements without compromising accuracy.
• Confidentiality: Sound judgement and discretion when working with private employee details and other sensitive matters.
• Self-Motivated: A responsible and forward-looking attitude, supported by reliability, initiative and a genuine willingness to expand one’s knowledge.
• Independence: The confidence to complete assigned work with limited supervision while remaining comfortable seeking direction when necessary.
• Problem-Solving: The ability to identify missing information, follow up on pending actions and resolve routine administrative issues sensibly.
• Attention to Detail: A careful and consistent working style that supports reliable records, accurate documentation and well-managed internal processes.

What's on Offer

• Compensation: A competitive remuneration package reflecting the responsibilities of the position.
• Working Hours: The successful candidate will join the Company on a full-time basis, with specific working arrangements to be discussed during the recruitment process.
• Working Environment: A welcoming workplace where colleagues cooperate closely and support one another.
• Professional Exposure: Practical involvement across recruitment, employee administration, onboarding, performance processes, training and staff engagement.
• Learning Opportunities: The chance to strengthen HR knowledge through varied responsibilities and direct collaboration with the Human Resources Manager.
• Career Development: Opportunities to build experience, develop professionally and progress as the Company continues to expand.

What Heroix Offers

• Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.
• CV Review: Receive candid and constructive feedback to enhance your CV.
• Interview Planning: Get personalised preparation sessions prior to your interviews.
• Cultural Fit Assessment: Understand the Company’s culture to determine whether it is the right environment for you.
• Long Term: Gain valuable insight into the role and the Business to support a stable, long-term career move.
• Exclusive Opportunities: Access a broader range of career opportunities.
• Personalised Candidate Profile: Stand out through a detailed profile highlighting your strengths and capabilities.
• Ongoing Support and Guidance: Benefit from continuous assistance throughout your job search.
• Networking Opportunities: Leverage our extensive network of industry contacts to discover exclusive positions.
• Time Efficiency: Save time and effort through our focused and effective recruitment approach.
• Tailored Job Matching: Find a suitable career opportunity through job matching based on your experience, strengths and professional goals.
• Feedback Loop: Remain informed and engaged through regular updates regarding the progress of your application.

Heroix - Rise to New Heights

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