International Payroll Analyst

About Our Client
Our Client operates within the international education sector and maintains a strong operational presence in Malta alongside a wide global network. The Business is recognised for its structured governance, regulatory awareness, and commitment to delivering high-quality outcomes across multiple entities and jurisdictions.

Role Overview
Heroix is partnering with a leading organisation in the international education sector to recruit an International Payroll Analyst for its Malta-based operation. This role offers exposure to multi-country payroll processes within a fast-paced, international environment and provides the opportunity to contribute to process improvements while supporting employees across several regions.

Key Responsibilities

• Payroll Processing: Oversee the accurate and timely processing of weekly and monthly payrolls across multiple international locations, ensuring compliance with local regulations and internal standards.
• Payroll Administration: Manage payroll updates including onboarding, offboarding, salary adjustments, statutory payments, bonuses, benefits administration, and timesheet validation.
• Stakeholder Coordination: Act as a key point of contact for employees, managers, and external service providers to address payroll-related queries and maintain effective working relationships.
• Payroll Accounting: Prepare payroll reconciliations and journals, ensuring correct upload into financial systems and alignment with accounting requirements.
• Process Improvement: Identify opportunities to enhance payroll processes, contribute to system implementations, and support ad hoc projects and cross-functional initiatives, including occasional international travel.

Qualifications, Skills and Attributes

• Education: Bachelor’s degree in Business Administration, Finance, Human Resources, or a related discipline.
• Experience: 1–2 years of relevant experience in payroll, HR administration, or accounting, ideally within an international or multi-entity environment. Experience with international payrolls (e.g. Dutch, Nordic, Spanish, French or APAC) would be a strong asset.
• Language Skills: Excellent command of English is required to succeed in this role. Additional languages such as Italian, French, Spanish, or German are considered advantageous.
• Communication Skills: Clear, professional communicator capable of liaising confidently with international teams, managers, and third-party providers.
• Interpersonal Skills: Collaborative team player with a respectful and service-oriented approach when supporting employees across the business.
• Technical Skills: Strong proficiency in MS Office, particularly Excel; familiarity with payroll systems and financial platforms is beneficial.
• Organisation: Highly detail-oriented with the ability to manage multiple deadlines and maintain accuracy in a high-volume environment.
• Self-Motivated: Proactive, adaptable, and driven, with the initiative to take ownership of tasks and expand responsibilities.
• Problem-Solving: Analytical and solutions-focused, able to resolve payroll discrepancies and respond effectively to changing requirements.

What’s on Offer

• Compensation: A competitive base salary.
• Working Hours: Full-time role based in Malta within an international, collaborative office environment.
• Other Benefits: Fitness allowance and private health insurance under a Malta hospital plan.
• Career Development: Opportunities for international exposure, skills development, and long-term career progression within a global organisation.

What Heroix Offers

• Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.
• CV Review: Receive candid & constructive feedback to enhance your CV.
• Interview Planning: Get personalised prep sessions prior to your interviews.
• Cultural Fit Assessment: Understand the company culture to ensure it's the right environment for you.
• Long Term: Gain insights into the role and company for a long-term, stable career move.
• Exclusive Opportunities: Access a broader range of job opportunities.
• Personalised Candidate Profile: Stand out with a detailed profile highlighting your strengths and skills.
• Ongoing Support and Guidance: Benefit from continuous support throughout your job search process.
• Networking Opportunities: Leverage our extensive network of industry contacts for exclusive positions.
• Time Efficiency: Save time and effort with our efficient and effective recruitment strategies.
• Tailored Job Matching: Find the perfect fit with customised job matching based on your skills and career goals.
• Feedback Loop: Stay informed and engaged with regular updates and feedback on your application status.

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