About This Job
Overall Purpose
To oversee and assist in the daily administration requirements for the company.
Main Duties and Responsibilites
- To assist the Operations Executive and support the Sales Manager in the general day-today running of the departments.
- To supervise, administer and monitor the day-to-day work with the Leasing Administration.
- To administer and process any documentation needed on new cars for Mizzi Lease Ltd including Insurance and Licenses.
- To liaise with the Insurance Companies with regards to renewals.
- To process road licenses renewals.
- To process and liaise with the Finance Department when required with regards to invoicing of car washes, pest control, stationery, water, cleaners, fuel.
- To attend any training that might be required and requested by the Company.
- To assign new vehicles to their preferred carwash center.
- To process CVA payments and invoice clients accordingly.
- To check which vehicles require VRT and direct this information to their respective point of contact.
- To take care of all citations payments, petitions, switching of points and invoicing clients accordingly.
- To make sure that no penalty points from any of the fleet vehicles are on any of the directors ifthey were not the drivers / at fault.
- To greet customers in reception and guide them to the correct point of contact ie sales/ operations team.
- Close and archive files of the sold vehicles and get credit notes from insurance.
- To open the files for new vehicles both replacements and new leases, assign drivers and filing.
- To ensure a high quality/standard of work and service throughout.
- To abide with the Company Policies and Procedures.
Job Requirements
- O’ Level standard of education
- IT knowledge
- Good verbal and written communication skills in both Maltese and English
Job details
Qormi, Malta
Full-time
Entry level
Onsite
Accounting, Finance & Banking, Administrative & Clerical, Customer Service
Employee benefits
Health insurance
Employee discounts