Manager (Procurement)

MANAGER (PROCUREMENT)

JobsPlus Permit No. 901/2023

JOB DESCRIPTION

The main duties of the Manager (Procurement) at the Court Services Agency include:

Strategic Procurement Planning and Policy Compliance

• Provide research, analysis, and structured input to support the Agency’s procurement planning process, aligned with organisational goals and statutory requirements.
• Keep abreast of legal and policy developments and provide accurate advice and guidance on procurement decisions, ensuring compliance with EU Directives, national legislation, public procurement policies, and financial regulations.
• Support the implementation of sustainable and socially responsible procurement practices, including Green Public Procurement (GPP), Socially Responsible Public Procurement (SRPP), and SME participation.
• Promote procurement strategies that ensure genuine competition, equity, and value for money while upholding transparency and integrity standards.

Procurement Operations and Tender Management

• Operate and manage procurement processes via the electronic Public Procurement System (ePPS) and other digital tools, ensuring efficiency, accuracy, and transparency.
• Vet, draft, and/or publish procurement documentation (including calls for tenders, clarifications, and contract agreements) in line with applicable EU and national procurement frameworks.
• Support the end-to-end implementation of procurement lifecycles, understanding the interdependencies between planning, execution, and post-award management.
• Coordinate and contribute to tender evaluation boards, contract drafting, and award recommendations in a professional, consistent, and timely manner.

Market Research, Stakeholder Engagement, and Risk-Based Procurement

• Conduct and interpret market research and consultations, ensuring alignment with procurement principles such as non-discrimination, equal treatment, and ethical conduct.
• Engage with stakeholders at all levels of the Agency and tailor communications to support informed, risk-based procurement strategy decisions.
• Collect, analyse, and utilise data to guide procurement planning, supplier assessments, and decision-making processes, incorporating risk mitigation and value-based evaluation.
• Provide clear and concise advice on procurement approaches, supplier engagement, and procedural risks or opportunities.

Contract Administration and Post-Award Monitoring

• Participate in the post-award phase, including contract negotiations, execution, and amendments.
• Monitor contract delivery milestones, ensuring compliance with terms, timelines, budget limits, and performance expectations.
• Support contract modifications and variations while safeguarding the Agency’s interests in terms of cost, scope, quality, risk, and compliance.
• Collaborate with internal units (finance, technical, legal) to ensure effective contract monitoring and resolution of implementation issues.

Governance and Records Management

• Maintain full compliance with all procurement-related governance requirements and internal documentation protocols.
• Ensure transparency, traceability, and audit-readiness through proper recordkeeping of all procurement actions and decisions.

Other Duties

• Act on behalf of senior management in matters related to Project Management as required.
• Perform any other duties assigned by the Chief Executive Officer and/or Director (Support Services) to support the operational efficiency of the Court Agency.
• May be required to work outside normal office hours.

SALARY & CONTRACT INFORMATION

Contract Type: Indefinite

Probationary period: 12 months

Salary

The salary for the post of Manager in Grade 3 (at 2026 rates) is €31,550 per annum, rising by annual increments of €650 up to a maximum of €36,100.

The post of Manager attracts a Class Allowance of €2,015 per annum and a Communications Allowance of €500 per annum.

The post of Manager in Grade 3 attracts an Annual Performance Bonus of up to a maximum of 10% of the basic salary, subject to satisfactory performance.

QUALIFICATIONS AND/OR EXPERIENCE REQUIRED

By the closing time and date of the call for applications, applicants must be:

a) i. citizens of Malta; or

ii. citizens of other Member States of the European Union who are entitled to equal treatment to Maltese citizens in matters of employment by virtue of EU legislation and treaty provisions dealing with the free movement of workers; or

iii. citizens of any other country who are entitled to equal treatment to Maltese citizens in matters related to employment by virtue of the application to that country of EU legislation and treaty provisions dealing with the free movement of workers; or

iv. any other persons who are entitled to equal treatment to Maltese citizens in matters related to employment in terms of the law or the above-mentioned EU legislation and treaty provisions, on account of their family relationship with persons mentioned in paragraph (i), (ii) or (iii); or

v. third country nationals who have been granted long-term resident status in Malta under regulation 4 of the “Status of Long-Term Residents (Third Country Nationals) Regulations, 2006” or who have been granted a residence permit under regulation 18(3) thereof, together with family members of such third country nationals who have been granted a residence permit under the “Family Reunification Regulations, 2007”; or

vi. in possession of a residence document issued in terms of the “Residence Status of United Kingdom Nationals and their Family Members in Malta in accordance with the Agreement on the Withdrawal of the United Kingdom and Northern Ireland from the European Union and the European Atomic Energy Community Regulations”.

The advice of the Citizenship Unit within Community Malta Agency and the Expatriates Unit within Identità should be sought as necessary in the interpretation of the above provisions.

The appointment of candidates referred to at (ii), (iii), (iv) and (v) above would necessitate the issue of an employment licence in so far as this is required by the Immigration Act and subsidiary legislation. Jobsplus should be consulted as necessary on this issue.

AND

b) able to communicate in the Maltese and English languages;

AND

c) i) in possession of a recognised Bachelor's degree at MQF Level 6 (subject to a minimum of 180 ECTS/ECVET credits or equivalent*) in Procurement, or Finance, or Business Management plus one (1) year experience in areas relevant to the post; or

ii) in possession of a recognized Diploma at MQF Level 5 (subject to a minimum of 60 ECTS/ECVET credits, or equivalent*) in Procurement, or Finance, or Business Management, plus five (5) years’ experience in areas relevant to the post; or

iii) in possession of three (3) subjects at Advanced Level plus five (5) years’ experience in areas relevant to the post; or

iv) in possession of two (2) subjects at Advanced Level and three (3) subjects at Intermediate Matriculation Level plus five (5) years’ experience in areas relevant to the post; or

v) in possession of fifteen (15) years relevant work experience, eight (8) of which must be related to the duties of this post.

AND

d) Of conduct which is appropriate to the post applied for and must produce a Certificate of Conduct issued by the Criminal Records Office or other competent authority not earlier than one (1) month from the date of application.

Qualifications at a level higher than that specified above will be accepted for eligibility purposes, provided they meet any specified subject requirements. A Masters’ qualification at MQF Level 7, or equivalent, must comprise a minimum of 90 ECTS/ECVET credits or equivalent.