Manager (Projects)

MANAGER (PROJECTS)

JobsPlus Permit No. 895/2025

JOB DESCRIPTION

The duties of Manager (Projects) at the Court Services Agency shall inter alia include:

Project Planning and Development

• Lead the planning and development of new projects, working closely with technical teams, consultants, and senior management to define objectives, deliverables, and timelines.
• Draft and review workplans, project schedules, and implementation frameworks, including the setting of milestones and monitoring benchmarks.
• Assist in the pre-contractual phase, contributing to the formulation of project scopes, terms of reference, and tender documentation to prevent post-contractual issues.
• Provide technical and strategic input into project concept notes, feasibility assessments, and funding proposals.

Project Implementation and Monitoring

• Oversee the implementation of all active and pipeline projects, including infrastructure upgrades, period contract works, and service improvement initiatives.
• Monitor compliance with contractual terms, financial commitments, technical specifications, and timeframes throughout the project lifecycle.
• Supervise works on-site, whether conducted by contractors or direct labour, ensuring quality control, safety compliance, and operational efficiency.
• Identify risks or delays at early stages and recommend corrective measures.
• Maintain updated timeframes and implementation schedules, coordinating with contractors, consultants, and internal units.

Stakeholder Coordination and Communication

• Coordinate with internal units (procurement, finance, legal, technical) and external partners (contractors, consultants, suppliers) to ensure smooth project execution.
• Organise project meetings, document discussions, and follow up on decisions and action points.
• Ensure transparent and timely communication with all relevant stakeholders, including the judiciary, project leaders, and external entities.
• Provide briefings, updates, and technical guidance to support project delivery.

Reporting, Documentation, and Compliance

• Prepare and submit progress reports, evaluation summaries, risk assessments, and project updates for review by senior management.
• Maintain comprehensive project files, including contractual documents, correspondence, approvals, certificates, and variation orders.
• Support project-related procurement, verification of works, and payment processes, in line with the applicable legislation, policies and procedures.
• Ensure full adherence to procurement regulations, financial legislation, and internal audit standards.
• Contribute to post-project reviews, audits, and evaluations to capture lessons learned.

Governance and Policy Support

• Uphold a culture of integrity, professionalism, and high performance.
• Ensure that all actions undertaken reflect the highest ethical and professional standards and are in line with the Agency’s mission.
• Highlight any project-related concerns, risks, or irregularities to the Director (Support Services) or Chief Executive Officer as appropriate.
• Contribute to the development and continuous improvement of project governance tools, SOPs, and policy frameworks.

Other Duties

• Act on behalf of senior management in matters related to Project Management as required.
• Perform any other duties assigned by the Chief Executive Officer and/or Director (Support Services) to support the operational efficiency of the Court Agency.
• May be required to work outside normal office hours.

SALARY & CONTRACT INFORMATION

Contract Type: Indefinite

Probationary period: 12 months

Salary: The salary for the post of Manager in Grade 3 (at 2026 rates) is €31,550 per annum, rising by annual increments of €650 up to a maximum of €36,100.

The post of Manager attracts a Class Allowance of €2,015 per annum and a Communications Allowance of €500 per annum.

The post of Manager in Grade 3 attracts an Annual Performance Bonus of up to a maximum of 10% of the basic salary, subject to satisfactory performance.

QUALIFICATIONS AND/OR EXPERIENCE REQUIRED

By the closing time and date of the call for applications, applicants must be:

a) i. citizens of Malta; or

ii. citizens of other Member States of the European Union who are entitled to equal treatment to Maltese citizens in matters of employment by virtue of EU legislation and treaty provisions dealing with the free movement of workers; or

iii. citizens of any other country who are entitled to equal treatment to Maltese citizens in matters related to employment by virtue of the application to that country of EU legislation and treaty provisions dealing with the free movement of workers; or

iv. any other persons who are entitled to equal treatment to Maltese citizens in matters related to employment in terms of the law or the above-mentioned EU legislation and treaty provisions, on account of their family relationship with persons mentioned in paragraph (i), (ii) or (iii); or

v. third country nationals who have been granted long-term resident status in Malta under regulation 4 of the “Status of Long-Term Residents (Third Country Nationals) Regulations, 2006” or who have been granted a residence permit under regulation 18(3) thereof, together with family members of such third country nationals who have been granted a residence permit under the “Family Reunification Regulations, 2007”; or

vi. in possession of a residence document issued in terms of the “Residence Status of United Kingdom Nationals and their Family Members in Malta in accordance with the Agreement on the Withdrawal of the United Kingdom and Northern Ireland from the European Union and the European Atomic Energy Community Regulations”.

The advice of the Citizenship Unit within Community Malta Agency and the Expatriates Unit within Identità should be sought as necessary in the interpretation of the above provisions.

The appointment of candidates referred to at (ii), (iii), (iv) and (v) above would necessitate the issue of an employment licence in so far as this is required by the Immigration Act and subsidiary legislation. Jobsplus should be consulted as necessary on this issue.

AND

b) able to communicate in the Maltese and/or English languages;

AND

c) i) in possession of a recognised Bachelor's degree at MQF Level 6 (subject to a minimum of 180 ECTS/ECVET credits or equivalent*) in Project Management or Business Administration or Management or Public Administration or Public Management or Public Policy plus one (1) year experience in areas relevant to the post; or

ii) in possession of a recognized Diploma at MQF Level 5 (subject to a minimum of 60 ECTS/ECVET credits, or equivalent*) in Project Management or Business Administration or Management or Public Administration or Public Management or Public Policy, plus five (5) years’ experience in areas relevant to the post; or

iii) in possession of three (3) subjects at Advanced Level plus five (5) years’ experience in areas relevant to the post; or

iv) in possession of two (2) subjects at Advanced Level and three (3) subjects at Intermediate Matriculation Level plus five (5) years’ experience in areas relevant to the post; or

v) in possession of fifteen (15) years relevant work experience, eight (8) of which must be related to the duties of this post.

AND

d) Of conduct which is appropriate to the post applied for and must produce a Certificate of Conduct issued not earlier than one (1) month from the date of application.

Qualifications at a level higher than that specified above will be accepted for eligibility purposes, provided they meet any specified subject requirements. A Masters qualification at MQF Level 7, or equivalent, must comprise a minimum of 90 ECTS/ECVET credits or equivalent.