About This Job
JOB PURPOSE
The Procurement and Shipping Executive is responsible for managing the procurement process, coordinating shipping activities, and ensuring efficient and timely delivery of goods. Expertise in procurement strategies, vendor management, and logistics coordination will be crucial to the success of our operations.
DUTIES AND RESPONSIBILITIES
Operational Tasks
1. Manage Re-ordering of Direct Materials and Goods.
2. Update Consumption Records to Reflect Usage Trends.
3. Regularly evaluate and adjust Safety Stock Levels and Re-order Thresholds.
4. Monitor Product Expiries and Ensure Timely Procurement.
5. Send Procurement Requests to Admin to Issue POs.
6. Follow Up on Direct Orders to Ensure Timely Delivery.
7.Coordinate with freight forwarders to arrange shipments.
8. Maintain spreadtsheets or procurement software to track orders, deliveries, and payments.
9. Source Alternative Suppliers and Obtain Competitive Quotes.
10. Maintain up-to-date records of supplier contacts, materials, and pricing.
11. Register and follow up on complaints with suppliers.
12. Collaborate with vendors to acquire necessary complaince documents.
13. Support the drafting, review, and renewal of supplier contracts.
14. Create weekly and monthly reports detailing procurement metrics, such as order volume, savings achieved, and delivery times.
15. Perform any other responsabilities assigned by the Procurement & Shipping Manager.
QUALIFICATIONS, EXPERIENCE, AND SKILLS
1. Experience in business administration, supply chain management, or a related field would be considered an asset
2. Experience as a Buyer or in a similar procurement role within the manufacturing industry preferred.
3. Knowledge of procurement principles, practices, and techniques.
4. Ability to work independently and as part of a team.
5. Strong knowledge of Microsoft Excel is important for data analysis, creating reports, managing inventory, and tracking purchasing metrics
6. Good written and verbal communication skills in English.