Warehouse Administration Assistant

We are currently inviting applications for the position of Warehouse Administration Assistant within our Warehouse & Distribution team.

The Warehouse Administration Assistant will provide essential administrative and operational support to ensure the smooth and efficient running of warehouse, delivery and distribution activities.

The role will involve coordinating daily deliveries, supporting stock control, managing documentation, liaising with Sales Representatives, drivers, storekeepers and other internal teams, and assisting with the overall organisation and efficiency of warehouse operations.

Key Responsibilities

The successful candidate will be responsible for:

• Planning and coordinating daily deliveries and delivery routes to ensure efficient operations.
• Communicating with Sales Representatives to schedule specific deliveries and address any special delivery requirements.
• Managing the weekly delivery schedule and ensuring that activities are properly planned and coordinated.
• Coordinating the daily activities of storekeepers and drivers and ensuring duties are effectively delegated.
• Assisting in resolving operational issues relating to deliveries, stock and warehouse activities.
• Assisting with stock takes carried out throughout the year.
• Ensuring that proper stock control procedures are followed.
• Maintaining accurate records relating to warehouse stock and stock movements.
• Handling cash payments received from customers/drivers in accordance with company procedures.
• Ensuring the proper recording and submission of cash collections and all related documentation.
• Ensuring the upkeep, cleanliness and organisation of warehouse stores and office areas.
• Monitoring general maintenance requirements and reporting any issues requiring attention.
• Assisting in ensuring that company trucks are properly maintained, clean and in suitable condition for daily operations.
• Assisting with the opening and closing of stores according to operational requirements.
• Providing administrative and operational support to the Warehouse & Distribution Manager.
• Ensuring compliance with company policies, health and safety standards and operational procedures.
• Carrying out any other duties that may be reasonably required from time to time.

What We Are Looking For:

The ideal candidate should have:

• Strong organisational and time-management skills.
• The ability to prioritise tasks and work effectively under pressure.
• Good communication and interpersonal skills.
• Excellent attention to detail and accuracy in administrative tasks.
• The ability to coordinate effectively with different teams.
• Good knowledge of Microsoft Office applications and administrative systems.
• The ability to work independently as well as part of a team.
• A proactive and responsible approach to work.
• Previous experience in administration, logistics, warehousing or distribution will be considered an asset.