About This Job
Malta Public Transport is seeking a dedicated HR Coordinator to support our HR department with administrative tasks related to work permits for new and existing employees. If you have a keen eye for detail, a passion for providing excellent employee support, and a commitment to ensuring compliance with legal and internal standards, this is the perfect opportunity for you!
Main Responsibilities include but are not limited to:
• Responding to internal and external HR related inquiries or requests and provide assistance.
• Keep up to date with the latest HR practices.
• Schedule meetings, interviews and HR events.
• Maintain and update employee records (both physical files and HRIS).
• Support the recruitment/onboarding process by processing work permit documentation, communicating with internal departments and registering with relevant authorities such as Jobsplus.
• Support the development and implementation of HR initiatives and systems.
• Produce and submit reports on general HR activity.
• Assist in ad-hoc HR projects.
• Any other duties related to the job position that may be required depending on the exigencies of the business at the time.
Requirements:
• Secondary level of Education with ‘O’ level standard in main subjects, such as English and Mathematics.
• Preferably holds at least one year working experience in HR or administration, ideally with a keen interest in Human Resources.
• Knowledge and experience using HRIS.
• Knowledge of work permit process and related authorities.
• Demonstrates attention to detail in work, ensuring accuracy and precision in tasks.
• Ability to adhere to all organisational policies, legal regulations, and ethical standards to ensure compliance with internal and external requirements.
• Excellent verbal and written communication skills.
• Ability to provide a positive employee experience by responding promptly to HR inquiries, providing accurate information, and supporting HR processes with a customer-focused approach.