About This Job
JOB PURPOSE SUMMARY:
We are looking for an organised and dependable person to handle tasks as delegated by the CEO. The ideal person for this role should be flexible and competent in a variety of different tasks, since the role entails handling administrative work as well as booking flights, working with numbers and some office administration. When the CEO is abroad the PA will be expected to handle any situations that may arise while also relaying relevant information to and receiving direction from the CEO.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Manage and maintain the executive’s calendar, including scheduling appointments, meetings, and travel arrangements.
- Conduct research, compile data, and prepare reports for consideration.
- Coordinate logistics for meetings, including room bookings, catering, and audio-visual arrangements.
- Maintain office systems, including data management and filing.
- Arrange detailed travel plans, itineraries, and agendas.
- Compile documents for travel-related meetings.
- Assist in planning and executing company events, client meetings, and corporate hospitality.
- Ensure all events align with the luxury brand image and service standards.
- Support executive in managing projects by tracking progress, deadlines, and deliverables.
QUALIFICATIONS AND EXPERIENCES:
- Must have relevant experience in a role that is rather varied but crucial
- Excellent administration and time management skills, accustomed to working at a fast pace and meeting key deadlines.
- Strong PC literacy, including ability in Microsoft Word and Excel.
- Experience in managing internal and external stakeholders.
- Must have excellent communication skills both verbally and written
ATTRIBUTES:
- Motivation to both assist as well as work independently
- Detail-oriented and organized.
- Strong communication and relationship-building skills.
- Ability to work collaboratively within a team.
- Demonstrates a premium taste level and a “can do” attitude.
- Readiness to adapt and thrive in a dynamic environment.
- Effective prioritization skills and the ability to manage workload efficiently.
- Flexibility and adaptability to changing priorities.
- Proactive and solution-oriented mindset.