About This Job
Main Responsibilities include but are not limited to:
• Prepare, distribute and maintain operational notices, service updates and other depot communications.
• Process attendance records, sick leave documentation, payroll-related information and employee records.
• Administer disciplinary documentation, contraventions, fines and related compliance records.
• Conduct and record driver alcohol tests in line with company procedures.
• Assist with injury and incident reporting and maintain accurate safety records.
• Process purchase orders and coordinate administrative requirements with Finance.
• Monitor and replenish operational and office supplies.
• Coordinate driver training bookings and maintain related records.
• Administer Lost and Found processes and maintain accurate registers.
• Prepare reports relating to attendance, disciplinary matters, operational compliance and other depot activities.
• Provide administrative support to Depot Management and operational teams.
Requirements:
• Ordinary level education.
• ECDL qualification.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Good written and verbal communication skills in Maltese and English.
• Experience in administrative, clerical, HR support or operational administration environments is preferred.
• Experience in transport operations or workforce administration will be considered an asset.
• Strong organisational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Good problem-solving skills and ability to work independently and as part of a team.
• Strong communication and interpersonal skills