Traffic & Advertising Administration Executive

We're looking for an organized, detail-driven Traffic & Advertising Administration Executive to manage the scheduling, booking, invoicing, and coordination of advertising campaigns across the Bay Network radio stations. You'll be the go-to person keeping client, sponsorship, barter, and promotional campaigns running smoothly, accurately booked, scheduled, and delivered exactly as promised.

What You'll Do

Scheduling & Campaign Management

• Schedule daily on-air advertising across the Bay Network, keeping campaigns aligned with contracts, booking instructions, and sponsorship agreements.
• Keep an eye on the schedule to avoid clashes and make sure everything airs as sold.
• Handle campaign amendments, copy updates, duration amendments, revisions, and coordinate monthly sponsorship rotations.

Contracts & Client Records

• Create and maintain advertising contracts and client records in the traffic/sales systems.
• Process amendments, extensions, cancellations, and pro-rata calculations.
• Build strong knowledge of rate cards, network packages, sponsorship opportunities, and digital advertising offerings.

Invoicing & Finance

• Issue advertising invoices twice a month, plus any revisions or credits needed.
• Track payment terms and account status, working with Finance to follow approved payment plans and hold advertising where upfront payment hasn't been met.

Reporting & Compliance

• Produce campaign, airtime, and invoicing reports, and flag any scheduling discrepancies.
• Keep accurate records across campaigns, sponsorships, and contracts.

What We're Looking For

• Highly organised, with sharp attention to detail and accuracy.
• Comfortable juggling multiple campaigns and deadlines.
• Good with numbers and analysis.
• Confident in Microsoft Office, especially Excel.
• Strong communicator who works well with different stakeholders.
• Self-motivated and able to prioritise independently.
• Strong administrative and organisational skills.