ASSISTANT OFFICER – ADMINISTRATION CEO’S OFFICE

ASSISTANT OFFICER – ADMINISTRATION CEO’S OFFICE

Our client is seeking a reliable, proactive and organised individual to provide administrative and organisational support within the CEO’s Office.

Key responsibilities include:

• Coordinating meetings, agendas, minutes and follow-up actions;
• Managing correspondence, calls, records and filing systems;
• Preparing and proofreading letters, reports and presentations;
• Supporting travel, events and other logistical arrangements;
• Liaising with internal departments and external stakeholders;
• Monitoring deadlines and outstanding administrative matters;
• Assisting with office supplies, procurement documentation, expense claims and requisitions; and
• Handling sensitive information with confidentiality and professionalism.

Eligibility requirements:

Applicants must hold a recognised Diploma at MQF Level 5, comprising at least 60 ECTS/ECVET credits, in Business Administration or another relevant area. Three years of relevant work experience will be considered an asset.

Applicants must also:

• Be fluent in Maltese and English;
• Possess strong communication, organisational and problem-solving skills;
• Demonstrate accuracy and attention to detail;
• Be proficient in Microsoft Office; and
• Have a professional and service-oriented approach.

What we offer:

• A performance bonus of up to 15% of the basic salary;
• Flexible working hours, with working time available between 07:00 and 17:30 and core hours from 09:00 to 15:30;
• The possibility of working remotely for up to 40% of weekly working hours, subject to eligibility, prior approval and operational requirements;
• Work-life balance measures that support employees in managing their professional and personal commitments; and
• A 50% subsidy on gym membership, with the gym conveniently located on our premises.

Foreign qualifications must be supported by an MQRIC recognition statement. Higher-level qualifications will be accepted, provided they meet the relevant subject requirements.