Executive – Corporate Services

Our client, a leading professional services firm, is looking for an Executive - Corporate Services.

The Executive – Corporate Services is responsible for delivering a high standard of customer service by phone, in person, and via email, while building and maintaining strong, professional relationships with clients. The role ensures that clients receive timely, accurate, and effective support, while managing assigned duties and maintaining accurate documentation and records. The Executive works closely with colleagues to understand and address clients’ immediate and long-term needs in line with the company’s objectives, taking a proactive approach that considers the wider implications of client requirements. The role also involves consistently following up on client queries and issues, ensuring that they are resolved accurately and within appropriate timeframes.

Responsibilities:

• Building and maintaining strong relationships with clients, other corporate service providers, banks, and regulatory bodies.

• Drafting of any resolutions required for company formations, restructuring and liquidation stages.

• Opening of bank accounts for clients and assisting on any changes on an ongoing basis.

• Leading face-to-face meetings with clients, as well as minute taking for AGMs and EGMs.

• Assisting the legal team during the process of obtaining licenses in Malta.

• Reviewing and analysing due diligence and transaction monitoring documentation to assess clients at the onboarding and ongoing monitoring stages.

• Creating streamlined procedures and processes when required.

• Coordinating with internal departments, such as tax professionals, lawyers, accountants, and auditors.

• Managing deliverables expected from different team members.

• Assisting with the establishment of trusts and continuous support thereafter.

• Assisting the private clients' team with residency and citizenship applications.

Requirements:

• 3-4 years of experience in a Corporate officer role (or equivalent).

• Excellent organisational skills, preferably with project management experience.

• Ability to follow-up on outstanding tasks and bringing them to a conclusion.

• Excellent communication skills especially in written and spoken English.

• A strong eye for detail, while being efficient in the execution of daily deliverables.

• Strong customer service ethos.

• Ability to work well with people and within a diverse and international team.

• Preferably a Level 5 (or higher) qualification in administration and/or office management.

• Knowledge and confidence using MS Office applications such as Word, Power Point and Excel, preferably ECDL Certified.

Benefits:

• Health Insurance.

• Continuous Professional and Personal growth through our Learning & Development team and participation in international milestone programmes.

• Family Friendly Measures – Work-life balance.

• Flexible working hours.

• Working in a multi-cultural environment.

• Recognition and Career Progression.

• Wellbeing Allowance, which increases on a yearly basis.

• Open door policy.

• Firmwide social activities.

• Gym and wellness memberships at discounted rates.

• Hotel accommodation at discounted rates.

• Tuition support on courses related to the job, and study leave.

• Performance Appraisals held twice yearly.

• Induction Meetings and buddy system.

• Donate as you earn.

• Career secondments opportunities.