AIMS International Malta


    	        	&lt;p&gt;Our client, a well-known and respected Law firm in Malta, is currently looking to recruit a Front Office Administrator to join their growing team.&lt;/p&gt;

&lt;p&gt;&lt;br&gt;
&lt;strong&gt;Responsibilities:&lt;/strong&gt;&lt;/p&gt;

&lt;ul&gt;
	&lt;li&gt;Opening and closing of the office.
	&lt;/li&gt;&lt;li&gt;Handling of documents to be sent by the courier.
	&lt;/li&gt;&lt;li&gt;Handling of all outbound/registered and inbound post.
	&lt;/li&gt;&lt;li&gt;Assist walk-in clients.
	&lt;/li&gt;&lt;li&gt;Answering calls and assisting with client queries.
	&lt;/li&gt;&lt;li&gt;Handling meetings calendar.
	&lt;/li&gt;&lt;li&gt;Preparing Board and meeting rooms before every scheduled meeting.
	&lt;/li&gt;&lt;li&gt;Assisting the Teams with scanning and naming of documents, photocopying, filing and general upkeep of files and records.
	&lt;/li&gt;&lt;li&gt;Assisting the Teams with daily administration of companies.
	&lt;/li&gt;&lt;li&gt;Assisting the Teams with various corporate transactions, including drafting of documentation and liaising with relevant parties/authorities, coordinating signing of documents internally and externally.
	&lt;/li&gt;&lt;li&gt;Assisting the Teams with preparation and submission of various filings.
	&lt;/li&gt;&lt;li&gt;Liaising with lawyers, accountants, auditors and other service providers or authorities on behalf of the Team and the clients.
	&lt;/li&gt;&lt;li&gt;Any other administrative tasks as may be assigned by the Teams or management.
&lt;/li&gt;&lt;/ul&gt;

&lt;p&gt;&amp;nbsp;&lt;/p&gt;

&lt;p&gt;&lt;strong&gt;Requirements:&lt;/strong&gt;&lt;/p&gt;

&lt;ul&gt;
	&lt;li&gt;Experience in a similar post would be regarded as an asset and applicants must be willing to learn and have a &quot;can do&quot; approach.
	&lt;/li&gt;&lt;li&gt;Have an excellent command of written and spoken English with great telephone manner.
	&lt;/li&gt;&lt;li&gt;Proficiency in Microsoft Office products.
	&lt;/li&gt;&lt;li&gt;Great attention to detail and highly organised, proactive individual, capable of working on your own initiative whilst being a dedicated team player.
	&lt;/li&gt;&lt;li&gt;Academic qualification is considered an asset.
&lt;/li&gt;&lt;/ul&gt;

    	        