Front Office Administrator

Our client, a well-known and respected Law firm in Malta, is currently looking to recruit a Front Office Administrator to join their growing team.

Responsibilities:

• Opening and closing of the office.
• Handling of documents to be sent by the courier.
• Handling of all outbound/registered and inbound post.
• Assist walk-in clients.
• Answering calls and assisting with client queries.
• Handling meetings calendar.
• Preparing Board and meeting rooms before every scheduled meeting.
• Assisting the Teams with scanning and naming of documents, photocopying, filing and general upkeep of files and records.
• Assisting the Teams with daily administration of companies.
• Assisting the Teams with various corporate transactions, including drafting of documentation and liaising with relevant parties/authorities, coordinating signing of documents internally and externally.
• Assisting the Teams with preparation and submission of various filings.
• Liaising with lawyers, accountants, auditors and other service providers or authorities on behalf of the Team and the clients.
• Any other administrative tasks as may be assigned by the Teams or management.

Requirements:

• Experience in a similar post would be regarded as an asset and applicants must be willing to learn and have a "can do" approach.
• Have an excellent command of written and spoken English with great telephone manner.
• Proficiency in Microsoft Office products.
• Great attention to detail and highly organised, proactive individual, capable of working on your own initiative whilst being a dedicated team player.
• Academic qualification is considered an asset.