HR Administration Officer

Our client, within the maritime industry, is looking for an HR Administration Officer to support the HR Generalist with daily administrative tasks.

Responsibilities:

• Preparation and management of employment contracts, extensions, amendments, and terminations  Drafting of employment letters and mandatory documentation
• Management of obligations required under the Employment and Industrial Relations Act (EIRA) 
• Registrations and communications with Jobsplus
• Management of documentation for EU and non-EU workers (Single Work Permit, immigration compliance) Administrative payroll support (FSS, Social Security Contributions, income tax)
• Updating HR records and document filing in compliance with GDPR 
• Verification of subcontractors’ administrative documentation 
• Support in the event of audits or inspections

Requirements:

• Diploma or Degree in Economics, Law, or related fields 
• 2–4 years of experience in personnel administration, preferably in Malta
• Knowledge of Maltese employment law 
• Experience managing foreign workers 
• Fluent knowledge of Italian and English (written and spoken) 
• Excellent knowledge of Excel and Microsoft Office package 
• Precision, confidentiality, and compliance-oriented mindset