People & Culture - Assistant Manager

AIMS International is assisting one of our clients, a well-established CSP in Malta, in recruiting a People & Culture - Assistant Manager.

Reporting to the P&C Manager, the P&C Assistant Manager shall support the People & Culture (P&C) function by providing operational and advisory assistance across multiple HR disciplines. The role acts as a key point of contact for assigned internal departments, helping to deliver consistent HR services in employee relations, performance management, talent acquisition, talent management, compensation & benefits, and general HR administration.

Responsibilities:

• 1. Employee Relations 

  • Provide support to employees and managers on HR queries, policies, and procedures 

  • Assist in documenting and addressing employee relations matters 

  • Handling employee concerns, disciplinary cases, and grievance procedures 

  • Help maintain positive employee engagement through timely follow-ups 

• 2. Performance Management 

  • Support the coordination of probation reviews, mid-year reviews, and annual performance cycles 

  • Assist line managers in understanding performance management tools and timelines 

  • Monitor completion rates and follow-up actions to ensure process consistency and compliance 

  • Contribute to performance-related documentation and tracking performance plans  

• 3. Talent Acquisition 

  • Assist in managing the end-to-end recruitment process for assigned roles, including job posting, shortlisting, interviewing coordination, and feedback management with support from the P&C Executive. 

  • Collaborate with hiring managers to ensure timely and structured hiring decisions 

  • Contribute to onboarding plans to ensure smooth integration for new employees 

• 4. Talent Management 

  • Assist in the creation, coordination, and follow-up of individual and departmental training plans 

  • Maintain records of employee training activities, including attendance, completion, and budget tracking 

  • Monitor learning progress and follow up with employees and managers to support continuous development 

• 5. Compensation & Benefits 

  • Assist in compiling salary benchmarking data

  • Support payroll inputs by ensuring timely and accurate submission of HR changes

  • Provide assistance to employees regarding benefits, leave entitlements, and HR policies

  • Maintain up-to-date employee records relevant to compensation and benefits6.

• 6. General HR Administration •

  • Maintain accurate employee data within HR systems and archives

  • Prepare HR reports, trackers, and documentation as required

  • Support policy updates, HR audits, and compliance checks

  • Assist with ad-hoc HR projects and internal initiatives

  • Support with any ad hoc requested by the P&C Manager

Requirements:

• Minimum MQF level 6 in relevant subject matters

• Have at least 5 years’ experience in HR

• Strong command of business English both written & verbal

Benefits: 

• Health Insurance. 

• Continuous Professional and Personal growth through our Learning & Development team and participation in international milestone programmes. 

• Family Friendly Measures – Work-life balance. 

• Flexible working hours. 

• Working in a multi-cultural environment. 

• Recognition and Career Progression. 

• Wellbeing Allowance, which increases on a yearly basis.  

• Open door policy. 

• Firmwide social activities. 

• Gym and wellness memberships at discounted rates.  

• Hotel accommodation at discounted rates. 

• Tuition support on courses related to the job, and study leave.  

• Performance Appraisals held twice yearly. 

• Induction Meetings and buddy system. 

• Donate as you earn.