Receptionist & Office Coordinator

Our client, a reputable CSP, is seeking a highly organised and proactive Receptionist & Office Coordinator to join their team. The ideal candidate will be responsible for overseeing front-office operations, providing administrative support across various departments, and ensuring the smooth day-to-day running of the office.

Responsibilities:

• Handle incoming calls, emails, and visitor coordination

• Manage office supplies, stationery, groceries, and general orders

• Filing, scanning, and document management

• Maintain organised company records and databases

• Manage bookings and rentals of office spaces and lecture rooms, including client viewings and related coordination

• Process work permit applications and related documentation

• Provide audit and accounts administrative support

• Coordinate projects, company events, and internal meetings

• Assist with basic marketing and social media coordination

• Coordinate company announcements, newsletters, and promotional material

Additional Responsibilities:

• Liaise with suppliers, clients, and external authorities

• Assist management with ad hoc administrative tasks

• Support onboarding of new employees and HR administration

• Monitor and maintain office health & safety documentation

• Coordinate travel bookings, appointments, and schedules when required

• Ensure confidentiality and proper handling of sensitive information

• Support business compliance and regulatory administration.

Requirements:

• Excellent command of English and Maltese

• Italian language knowledge will be considered an asset

• Valid driving license is required

• Strong organisational and multitasking skills

• Professional and presentable demeanour

• Good communication and interpersonal skills

• Proficiency in Microsoft Office and general office systems

• Ability to work independently and take initiative