Senior Trust Executive

AIMS International Malta is assisting our client, a Trust Services provider, with recruiting a Senior Trust Executive.

Responsibilities:

• Provide technical guidance, research, and support to staff on fiduciary, governance, and regulatory matters.
• Supervise and support the trust administration team to ensure efficient day-to-day operations and high service standards.
• Assist with the review of complex trust structures, transactions, and client arrangements.
• Advise on fiduciary obligations, governance requirements, and best practices relating to trust administration.
• Review trust instruments, trustee resolutions, and other trust-related documentation.
• Act as a technical resource and point of reference for management and client-facing teams.
• Support trust administration teams in the management of high-level client relationships.
• Attend client meetings where appropriate to provide technical or fiduciary input.
• Assist in maintaining high service standards for private clients, family offices, intermediaries, and institutional relationships.
• Support teams in responding to client queries, banking matters, and complex administrative issues.
• Act as an authorised representative for group companies and, where required, client entities.
• Execute trust documentation in accordance with internal authorities and governance procedures.
• Act as an authorised signatory on client bank accounts, ensuring that appropriate controls, approvals, and compliance procedures are maintained.
• Assist with the maintenance of trust records, regulatory filings, resolutions, minutes, and governance documentation.
• Support the implementation and monitoring of internal control procedures relating to fiduciary and banking activities.
• Conduct periodic reviews and internal audits of client records and fiduciary files to ensure compliance with internal policies and regulatory requirements.
• Identify technical, operational, or procedural issues and recommend corrective actions where appropriate.
• Support the continuous improvement of governance processes, file management practices, and operational controls.
• Assist management in monitoring workflow coordination, organisational standards, and administrative consistency across the business.
• Review financial information relating to client trusts and structures where relevant to fiduciary oversight and administration.
• Assist with banking, payment processes, and transaction administration.
• Support management with reporting, organisational coordination, and operational follow-up across teams and client portfolios.

Requirements:

• Qualified lawyer, accountant, TEP, or experienced trust professional.
• Strong background in trust services, fiduciary administration, accounting, governance, or private client structures.
• Good understanding of fiduciary responsibilities, regulatory requirements, and financial documentation.
• Experience supervising or mentoring team members within a trust or fiduciary environment.
• Experience with banking operations, authorised signatory responsibilities, or corporate secretarial matters would be considered an asset.
• Experience conducting file reviews, governance oversight, compliance monitoring, or operational quality control is desirable.
• Strong organisational and administrative skills with excellent attention to detail.
• Ability to coordinate effectively across multiple teams, jurisdictions, and priorities.
• Strong technical and analytical capabilities combined with a practical, hands-on approach.
• Excellent interpersonal and communication skills with the ability to build trusted relationships internally and externally.
• Professional, discreet, and commercially aware.
• Comfortable operating in a role involving both technical advisory and administrative responsibilities.
• Experience within Malta, Bermuda, or other common law jurisdictions would be considered an advantage.
• Ability to work independently while contributing to a collaborative team environment.
• Strong commitment to maintaining high professional, fiduciary, governance, and regulatory standards.